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ERP.AI Accounting for Small Business

Accounting for Small Business

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Modules

General ledgerKeep a traceable ledger behind daily transactions and financial statements. Customer invoices and receiptsFollow customer invoices from issue through receipt allocation. Supplier bills and paymentsReview supplier bills and payment instructions before releasing money.
Bank reconciliationExplain the difference between bank activity and posted books. Expenses and period controlsKeep employee expenses and close decisions attached to their supporting records. Statements and tax reportingRead financial statements with a path back to their source entries.

Accounting for Small Business

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Processes

Transaction to financial statementsConnect customer invoices and confirmed receipts to balanced books and clear financial statements. Bill to paymentReview supplier bills, authorize payment and reconcile the resulting cash movement with your books.
Statement to reconciliationMatch bank activity to posted books and resolve differences before closing the period. Journal to closeReview expenses and journals, resolve outstanding differences and close the accounting period.

Accounting for Small Business

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Industries

Owner-managed businessesBusinesses that need reliable books without running a group consolidation programme. Professional service firmsService businesses managing customer invoices, supplier costs and employee expenses.
Trading and distribution businessesBusinesses reconciling customer receipts, supplier payments and bank accounts.

Accounting for Small Business

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Pricing Questions and answers Get started
Build with Proto

Reference

Roles and permissionsGive each person the records and decisions their work requires. Reports and analyticsRead operational and financial results with their source context. Data modelSee the records and references behind the product.
AI and integrationsConnect the services that own the related business results. ImplementationConfigure the system around your business records and responsibilities. Proto configuration guideUse Proto to configure and maintain the same product described on this website.

Accounting for Small Business

Start now
Pricing Questions and answers Get started
Build with Proto
All systems
Modules
General ledgerKeep a traceable ledger behind daily transactions and financial statements.Customer invoices and receiptsFollow customer invoices from issue through receipt allocation.Supplier bills and paymentsReview supplier bills and payment instructions before releasing money.Bank reconciliationExplain the difference between bank activity and posted books.Expenses and period controlsKeep employee expenses and close decisions attached to their supporting records.Statements and tax reportingRead financial statements with a path back to their source entries.
Processes
Transaction to financial statementsConnect customer invoices and confirmed receipts to balanced books and clear financial statements.Bill to paymentReview supplier bills, authorize payment and reconcile the resulting cash movement with your books.Statement to reconciliationMatch bank activity to posted books and resolve differences before closing the period.Journal to closeReview expenses and journals, resolve outstanding differences and close the accounting period.
Industries
Owner-managed businessesBusinesses that need reliable books without running a group consolidation programme.Professional service firmsService businesses managing customer invoices, supplier costs and employee expenses.Trading and distribution businessesBusinesses reconciling customer receipts, supplier payments and bank accounts.
Reference
Roles and permissionsGive each person the records and decisions their work requires.Reports and analyticsRead operational and financial results with their source context.Data modelSee the records and references behind the product.AI and integrationsConnect the services that own the related business results.ImplementationConfigure the system around your business records and responsibilities.Proto configuration guideUse Proto to configure and maintain the same product described on this website.
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Accounting for Small Business References
Proto configuration guide6 of 6
  • Roles and permissions1 of 6
  • Reports and analytics2 of 6
  • Data model3 of 6
  • AI and integrations4 of 6
  • Implementation5 of 6
  • Proto configuration guide6 of 6

Proto configuration guide

Use Proto to configure and maintain the same product described on this website.

Use Start now to create your ERP.AI account and Download agent to install Proto. The machine-readable reference below is for an agent configuring the system.

curl -s erp.ai/skill.md
Agent setup guideRoles and permissions
# Example work after configuration › Show the records that need my review. › Explain the source of this balance or asset change. › Prepare the next permitted action and identify its required approval.

What an agent typically does

Controller / CFO’s assistant

Trace a submitted journal to its balanced lines and open period, and prepare reconciliation or period-close evidence for independent review.

acts as Controller / CFO

Unposted Journal EntriesJournalEntries
Draft
  • JE-57139 Issue to WIP 2 d
  • JE-86659 Completion at standard 11 d
  • JE-90230 Goods receipt 8 d
  • JE-13895 Scrap 7 d
  • JE-12168 Bill match 7 d
JE-57139
Date
15 Sep
Description
Issue to WIP
EntryType
Standard
TotalDebit
570
TotalCredit
70
AP Clerk’s assistant

Prepare supplier bills and payment-destination changes, identify duplicate documents and explain unmatched bank rows before submitting for approval.

acts as AP Clerk

Draft BillsBills
Draft
  • BLL-19767 VND-023 5 d
  • BLL-79263 VND-026 7 d
  • BLL-51243 VND-066 in 10 d
  • BLL-76424 VND-082 10 d
  • BLL-32712 VND-144 in 8 d
BLL-19767
Vendor
VND-023
BillDate
12 Sep
DueDate
17 Sep
TotalAmount
880
PreparedBy
LX
AR Clerk’s assistant

Find open customer invoices, explain receipt allocations and prepare bank matches while keeping outgoing payments and period decisions with their authorized owners.

acts as AR Clerk

Overdue ARInvoices
StatusSentPartiallyPaidOverdueoverdue
Sent
INV-36700CUS-008
INV-73836CUS-070
PartiallyPaid
INV-71029CUS-200
INV-31177CUS-106
Overdue
INV-51288CUS-020
INV-94610CUS-233

What it cannot do alone

Proto cannot supply a missing business approval, invent external payment or posting outcomes, or weaken the server permissions. Reviewed source records and configured integrations determine the available actions. Retain the result of each actual operation and investigate unsupported requirements before enabling automatic execution.

Show the records that need my review.
Explain the source of this balance or asset change.
Prepare the next permitted action and identify its required approval.

Agent executions, workflow runs and model usage follow the platform’s metered machine-work pricing. Ordinary manual work in the official interface follows the base-account pricing described on the pricing page.

Metering

Agent executions, workflow runs and model usage follow the platform’s metered machine-work pricing. Ordinary manual work in the official interface follows the base-account pricing described on the pricing page.

Pricing →

ERP•AI workspace

Start now Accounting for Small Business

Create your ERP.AI account and get started with Proto.

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Customize Accounting for Small Business. With Proto, your desktop AI agent.

Ask Proto to help you customize Accounting for Small Business.

Customize
Accounting for Small Business.
Ask: “Adapt General ledger.”
ProtoYour desktop AI agent
Download nowFree install · ~1 GB · AI usage extra
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Bring your first idea to Proto.

Keep this page open while you install Proto. Connect your account and model, then paste this into a new chat.

AI usage is paid separately. You can edit the prompt before copying.

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