General ledger

Accounts define the financial classification, normal balance, currency context and entity. Journal lines retain the debit and credit amounts and source reference needed to explain a balance. Draft and submitted entries remain separate from posted books; statements must use the selected reporting period and posted entries only.

This product owns the general ledger. Its local posting operation validates accounts, balances, entity, currency and the open period, then writes the journal and posted result together. It does not wait for a different accounting application to declare its own books complete. A connected bank remains responsible for reporting actual payment settlement.

Controller / CFO reviews a manual journal before posting. A reviewer cannot approve their own prepared entry. Posting requires balanced debits and credits, valid accounts and an open period, with a stable operation identifier that prevents a repeated command from adding the journal twice.

Journal preparation and journal approval can involve people with the same Controller / CFO role, but they must be different people for an independent decision. The submitted revision identifies the lines being reviewed. Changing an account, debit or credit after submission requires a fresh decision before those changed values can reach the posted ledger.

Changing an account name must not rewrite earlier postings. A closed period blocks ordinary backdated work. Correct a posted journal through a linked reversal and replacement in an authorized period; preserve both entries and their approval history for the reporting trail.

Unposted Journal Entries shows preparation work; the approval inbox shows journals submitted for review. Neither population belongs in a posted trial balance. After a successful posting, the entry becomes available to ledger detail and statements once. Repeating the same posting request returns that result rather than creating another set of journal lines.

A closed period remains protected even when a user changes a document date or imports an older transaction. Use an authorized current-period correction or the recorded reopening procedure. Posting and period close must coordinate the same lock so that a transaction cannot arrive just after the controller believes the books are closed.

Configure the chart of accounts, reporting classifications, currencies and opening balances with the person responsible for the books. Reconcile the opening trial balance and a correcting journal before everyday processing. Account renaming should improve presentation while preserving account identity, posted history and the path from each statement balance to the underlying entries.

• Unposted Journal Entries — Review the work and supporting records for this module.