Statement to reconciliation

Match bank activity to posted books and resolve differences before closing the period.

Step by step

Accounting setup Controller / CFO

Configure entity accounts, open periods, exchange-rate inputs, tax treatment and decision authority before importing opening balances.
- Updates Chart of accounts, Accounting periods, Currencies, Tax rates
Bank reconciliation Controller / CFO

A preparer matches each bank row once and explains timing items. Independently approve only when the adjusted statement balance equals posted books; retain source statements and match references.
- Updates Bank statements, Bank transactions, Bank reconciliations
ApprovalA person approves before the work moves on.
Journal approval Controller / CFO

Review the submitted revision independently from preparation. Validate balanced debits and credits, permitted accounts, source uniqueness and an open period before posting.
- Updates Journal entries, Journal entry lines
ApprovalA person approves before the work moves on.
Period close Controller / CFO

Resolve pending work, reconcile subledgers and bank balances, then close the period atomically with posting locks. Reopening needs a reason and a retained decision.
- Updates Accounting periods, Journal entries, Bank reconciliations
ApprovalA person approves before the work moves on.

What Small Business Accounting enforces at each step.

Match each statement row once and explain outstanding deposits, payments and other timing items.
Require an independent review of the reconciliation and any correcting journal.
Approve the reconciliation only when adjusted statement and posted-book balances agree; keep the original statement and match evidence.

Controller / CFO: Controller / CFO works within the record, field and action scope below.

Start free, then use Proto to change fields, steps and approvals before your team goes live.