Statement to reconciliation

Match bank activity to posted books and resolve differences before closing the period.

4 stages · 3 approvals

Roles and responsibilities

Controller / CFO System 1 Accounting setup ChartOfAccounts 2 Bank reconciliation BankStatements 3 Journal approval JournalEntries 4 Period close AccountingPeriods
  1. Step 1Accounting setup
    Accounting Period ScheduleFuture
    Period NamePeriod TypeStart DateEnd Date
    Quarter
  2. Step 2Bank reconciliation
    Reconciliation ReviewBalanced
    Reconciliation NumberBank AccountPeriodStatement Balance
  3. Step 3Journal approval
    Journal Approval InboxSubmitted
    Journal Entry NumberDateDescriptionTotal Debit
  4. Step 4Period close
    Accounting Period ScheduleFuture
    Period NamePeriod TypeStart DateEnd Date
    Quarter
Red diamonds require approval.Rows show responsibility for each step.

Process steps

Follow the process from start to finish. Select a step to see who acts and what changes.

Accounting setup

Configure entity accounts, open periods, exchange-rate inputs, tax treatment and decision authority before importing opening balances.

Responsible
Controller / CFO
Records
ChartOfAccountsAccountingPeriodsCurrenciesTaxRates
Effect
Configure entity accounts, open periods, exchange-rate inputs, tax treatment and decision authority before importing opening balances
Approval required

Bank reconciliation

A preparer matches each bank row once and explains timing items. Independently approve only when the adjusted statement balance equals posted books; retain source statements and match references.

Responsible
Controller / CFO
Records
BankStatementsBankTransactionsBankReconciliations
Effect
A preparer matches each bank row once and explains timing items
Approval required

Journal approval

Review the submitted revision independently from preparation. Validate balanced debits and credits, permitted accounts, source uniqueness and an open period before posting.

Responsible
Controller / CFO
Records
JournalEntriesJournalEntryLines
Effect
Review the submitted revision independently from preparation
Approval required

Period close

Resolve pending work, reconcile subledgers and bank balances, then close the period atomically with posting locks. Reopening needs a reason and a retained decision.

Responsible
Controller / CFO
Records
AccountingPeriodsJournalEntriesBankReconciliations
Effect
Resolve pending work, reconcile subledgers and bank balances, then close the period atomically with posting locks
Approvals and controls

3 approvals required in this process

  • Bank reconciliation Controller / CFO signs · journal approval waitsBankStatements, BankTransactions, BankReconciliations
  • Journal approval Controller / CFO signs · period close waitsJournalEntries, JournalEntryLines
  • Period close Controller / CFO signs · closes the processAccountingPeriods, JournalEntries, BankReconciliations
  • Match each statement row onceExplain outstanding deposits, payments and other timing items.
  • Require an independent review of the reconciliationAny correcting journal.
  • Approve the reconciliation only when adjusted statementPosted-book balances agree; keep the original statement and match evidence.

Records and postings

StageRecordsEffect
1 Accounting setup ChartOfAccountsAccountingPeriodsCurrenciesTaxRates Configure entity accounts, open periods, exchange-rate inputs, tax treatment and decision authority before importing opening balances
2 Bank reconciliation BankStatementsBankTransactionsBankReconciliations A preparer matches each bank row once and explains timing items
3 Journal approval JournalEntriesJournalEntryLines Review the submitted revision independently from preparation
4 Period close AccountingPeriodsJournalEntriesBankReconciliations Resolve pending work, reconcile subledgers and bank balances, then close the period atomically with posting locks
Data model →

Process reports

All reports

Trial Balance

All GL accounts for a selected period with opening, debit/credit movement, and closing balances. Drills from summary account down to source JournalEntryLines. The anchor report — every other statement derives from it.

Balance Sheet

Assets, Liabilities, Equity rolled up to summary accounts as of a selected date. Comparative current vs. prior period.

Income Statement (P&L)

Revenue, COGS, Operating Expenses, Other Income/Expense, Net Income for a date range. Month, QTD, YTD columns with prior-period comparatives.

Cash Flow Statement

Indirect method: operating, investing, financing activities derived from Balance Sheet movement plus non-cash reconciliations. Period and YTD.

General Ledger Detail

Every posted JournalEntryLine for a selected account and date range with running balances. The audit-trail report — used at close and at year-end.

Run by an agent

Agent support

Proto cannot supply a missing business approval, invent external payment or posting outcomes, or weaken the server permissions. Reviewed source records and configured integrations determine the available actions. Retain the result of each actual operation and investigate unsupported requirements before enabling automatic execution.

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# Example after configuration $ curl -fsSL https://www.erp.ai/skill.md | paste into your agent › statement to reconciliation · accounting setup on ChartOfAccounts, AccountingPeriods, Currencies, TaxRates ✓ Configure entity accounts, open periods, exchange-rate inputs, tax treatment and decision authority before importing opening balances. › statement to reconciliation · bank reconciliation on BankStatements, BankTransactions, BankReconciliations ⏸ approval · waiting for the controller / cfo # 2 more stages after approval: journal approval, period close

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