Document review and posting

Step by step

1. Prepare the document Accounting Preparer

   Accounting Preparer records the client, organization and amount, chooses an owner and attaches supporting evidence. Keep the record number and current revision visible so the reviewer can identify the exact work being submitted. Move the draft into Review when it is ready for a decision.

   • Draft submitted for review
   • Updates Accounting documents, Business partners, Record attachments

2. Authorize the revision Accounting Reviewer

   Accounting Reviewer checks the amount and evidence independently, then records Approve, Reject or Return with a reason. Approval authorizes the reviewed revision. A return sends the document back for correction; changing its amount requires renewed review before execution.

   • Independent decision retained
   • Updates Accounting documents, Review decisions, Operation receipts
   ApprovalA person approves before the work moves on.

3. Check the accounting lines Accounting Preparer

   Accounting Preparer checks the debit and credit lines and their account references. Compare the totals for the same document and verify the applicable accounting period. Resolve an imbalance through the agreed accounting setup before attempting the posting action.

   • Balance and account scope checked
   • Updates Document lines, Ledger accounts, Accounting documents

4. Post the document Accounting Preparer

   Accounting Preparer executes the eligible authorized action with its stable operation key. Retain the actual posting effect and receipt. Execution must use the current reviewed scope.

   • Actual posting effects retained
   • Updates Accounting documents, Document lines, Operation receipts

5. Inspect the result Accounting Reviewer

   Accounting Reviewer checks the saved posting effects against the reviewed revision before treating the posting as complete. Investigate a missing effect through the original operation receipt before requesting another attempt.

   • Posting effects checked against reviewed scope
   • Updates Accounting documents, Document lines, Operation receipts

Accounting Preparer

, Accounting Reviewer.