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ERP.AI Accounts Payable Automation

Accounts Payable Automation

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Modules

Supplier managementKeep supplier details and payment instructions ready for the next invoice. Invoice captureBring supplier invoices into a reviewable queue with their original documents. Invoice matchingCheck what was ordered, received and billed before approving a payment.
Approvals and disputesGive each invoice a clear decision owner and each exception a visible resolution. Payment runsPrepare a clear payment proposal, then release it with the right authority. Vendor reportingSee outstanding invoices, payment progress and year-end document readiness.

Accounts Payable Automation

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Processes

Onboard a supplierConfirm supplier identity and payment instructions before normal invoice processing. Invoice to approvalConnect the invoice, receipt evidence and decision before the bill becomes eligible for payment.
Prepare and release paymentsSeparate payment selection, release authority and confirmed settlement. Prepare year-end reportingReview reportable payments and missing documents before the filing-partner handoff.

Accounts Payable Automation

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Industries

Goods and distributionMatch supplier invoices to actual purchasing and receipt evidence. Services and project spendKeep service invoices, project coding and approval scope connected.
Recurring vendor spendKeep repeated bills controlled as contracts, terms and suppliers change.

Accounts Payable Automation

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Reference

Roles and permissionsSeparate invoice entry, bill approval, payment release and supplier access. Reports and analyticsExplain aging, supplier spend, invoice exceptions and payment outcomes. Data modelTrace a supplier invoice from source evidence to decision and payment.
IntegrationsConnect invoice intake, purchasing evidence, accounting and payment results. ImplementationStart with a controlled supplier and invoice population, then expand after reconciliation. Agent and automationUse an agent to prepare AP work while keeping financial decisions attributable.

Accounts Payable Automation

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Pricing Frequently asked questions Get started
Build with Proto
All systems
Modules
Supplier managementKeep supplier details and payment instructions ready for the next invoice.Invoice captureBring supplier invoices into a reviewable queue with their original documents.Invoice matchingCheck what was ordered, received and billed before approving a payment.Approvals and disputesGive each invoice a clear decision owner and each exception a visible resolution.Payment runsPrepare a clear payment proposal, then release it with the right authority.Vendor reportingSee outstanding invoices, payment progress and year-end document readiness.
Processes
Onboard a supplierConfirm supplier identity and payment instructions before normal invoice processing.Invoice to approvalConnect the invoice, receipt evidence and decision before the bill becomes eligible for payment.Prepare and release paymentsSeparate payment selection, release authority and confirmed settlement.Prepare year-end reportingReview reportable payments and missing documents before the filing-partner handoff.
Industries
Goods and distributionMatch supplier invoices to actual purchasing and receipt evidence.Services and project spendKeep service invoices, project coding and approval scope connected.Recurring vendor spendKeep repeated bills controlled as contracts, terms and suppliers change.
Reference
Roles and permissionsSeparate invoice entry, bill approval, payment release and supplier access.Reports and analyticsExplain aging, supplier spend, invoice exceptions and payment outcomes.Data modelTrace a supplier invoice from source evidence to decision and payment.IntegrationsConnect invoice intake, purchasing evidence, accounting and payment results.ImplementationStart with a controlled supplier and invoice population, then expand after reconciliation.Agent and automationUse an agent to prepare AP work while keeping financial decisions attributable.
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Accounts Payable Automation References
Agent and automation6 of 6
  • Roles and permissions1 of 6
  • Reports and analytics2 of 6
  • Data model3 of 6
  • Integrations4 of 6
  • Implementation5 of 6
  • Agent and automation6 of 6

Agent and automation

Use an agent to prepare AP work while keeping financial decisions attributable.

Use Proto to prepare supplier invoices and payment-review packs within your assigned AP permissions.

Teaching an agent

Read the platform skill entrypoint before configuring agent access:

curl -fsSL https://www.erp.ai/skill.md
Agent setup guideRoles and permissions
# Example work after configuration $ curl -fsSL https://www.erp.ai/skill.md | paste into your agent › Prepare a draft bill from this invoice and identify missing fields. › List approved unpaid bills due next week for my permitted scope. › Summarize this payment proposal with links to the required decisions.

What an agent typically does

AP Clerk assistant

Prepare invoice drafts and surface missing evidence for review.

acts as AP Clerk

Open DisputesDisputes
StatusOpenInVendorReviewAwaitingCredit
Open
DSP-90149VND-101
DSP-66758VND-193
InVendorReview
DSP-58397VND-027
DSP-58473VND-138
AwaitingCredit
DSP-65648VND-049
DSP-56987VND-013
AP Manager assistant

Summarize disputes, due bills and discount windows without authorizing payments.

acts as AP Manager

My Pending ApprovalsBillApprovalSteps
YouPending
  • BAS-23732 in 1 d
  • BAS-69738 in 7 d
  • BAS-12037 in 2 d
  • BAS-78112 in 2 d
  • BAS-21262 in 7 d
BAS-23732
Bill.Vendor
BLL-678
Bill.Total
9,409.45
Bill.Department
BLL-659
AssignedAt
18 Sep
Controller / CFO assistant

Assemble a review pack linking each proposal to its approvals and source evidence.

acts as Controller / CFO

My Pending ApprovalsBillApprovalSteps
YouPending
  • BAS-23732 in 1 d
  • BAS-69738 in 7 d
  • BAS-12037 in 2 d
  • BAS-78112 in 2 d
  • BAS-21262 in 7 d
BAS-23732
Bill.Vendor
BLL-678
Bill.Total
9,409.45
Bill.Department
BLL-659
AssignedAt
18 Sep

What it cannot do alone

An agent cannot supply an independent human bank confirmation, approve beyond the acting identity's authority or report an external payment as cleared without bank evidence. Respect the same supplier and field scopes as every other client. Keep unresolved extraction and matching questions visible.

Metering

Agent executions, model usage and applicable machine operations follow the pricing page. Ordinary manual work has no per-user fee. Click Start now, then use Proto to configure invoice intake, approvals and payment connections for your business.

Pricing →

ERP•AI workspace

Start now Accounts Payable Automation

Create your ERP.AI account and get started with Proto.

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Customize Accounts Payable Automation. With Proto, your desktop AI agent.

Ask Proto to help you customize Accounts Payable Automation.

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Accounts Payable Automation.
Ask: “Adapt Supplier management.”
ProtoYour desktop AI agent
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