Check the requested movement and approve a vehicle commitment that fits.
Property Manager selects the customer and vehicle, records the passenger count and enters the planned start and end. Keep the trip Requested while these details are checked. Use the customer reference that Finance Officer will recognize during the later financial review.
Property Manager compares the requested interval with the vehicle's other work and checks capacity. Confirm that the planned end follows the start and that the time zone is understood. A changed passenger count or window requires the dispatcher to review the current request before deciding.
Property Manager acting as dispatcher approves the requested movement. The dispatch action checks the staff member's authority and the current request, then rechecks capacity and competing vehicle commitments before recording Confirmed. Repeating the same command returns the saved decision.
Front Desk Agent opens the confirmed movement before preparing flight or service evidence. Property Manager checks that the visible vehicle and window reflect the approved request. An unsuccessful approval remains a planning issue to correct before the team begins the movement.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.