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- Ambulance Fleet Management
- Who it's for
- Interfacility transport services
Interfacility transport services
Interfacility transport teams need a clear connection between the intended receiving facility and the ambulance unit assigned to the movement. Ambulance Fleet Management gives the Dispatcher a transport record with planned stops and a promised delivery date, while the Crew Lead and Fleet Supervisor handle the separate readiness evidence and decision.
How Ambulance Fleet Management is set up for you
Receiving-facility details
Maintain the facility code, address, contact and eligibility note centrally. Confirm the correct organization when a similar facility name appears elsewhere in the service's records.
Planned movement
Record the pickup and receiving-facility windows in sequence. Keep the transport owner identifiable so a change in destination or timing has a responsible person.
Unit readiness
Link the crew check to the actual ambulance unit and transport. The Fleet Supervisor reviews the current evidence independently under the service's operating procedure.
Completion evidence
Record actual pickup and delivery events, with stop proof references and supporting files that explain the receiving outcome.
Interfacility transport teams need a clear connection between the intended receiving facility and the ambulance unit assigned to the movement. Ambulance Fleet Management gives the Dispatcher a transport record with planned stops and a promised delivery date, while the Crew Lead and Fleet Supervisor handle the separate readiness evidence and decision.
Choose a familiar transfer route for the pilot and prepare the receiving-facility record. Have the Dispatcher create the transport, stop sequence and driver assignment. The Crew Lead records the available crew and equipment condition for the linked unit, then submits the check for the Fleet Supervisor's decision.
Rehearse a changed receiving address and a readiness check that needs correction. After the plan is resolved, record the actual operating events and compare them with the promise. Keep clinical information and care decisions in the responsible clinical systems; agree a connection only where the operating team needs an authorized reference. Use the pilot to establish who resolves incomplete timing or supporting evidence before expanding the next shift's scope.
Features to start with
Transport Planning
Prepare an ambulance transport with its receiving facility, responsible dispatcher and planned stop windows.
Dispatch Assignments
Connect a named driver and ambulance unit to a transport for an explicit assignment interval.
Transport Completion
Record actual pickup, stop events and receiving-facility completion against the transport plan.
Roles on the team
- Dispatcher
- Creates and updates patient transports, stops, attachments and crew/unit assignments with read-only access to supporting fleet and organization records.
- Crew Lead
- Completes and submits crew readiness checks and reports vehicle defects with read-only access to transports, units and organizations.
- Fleet Supervisor
- Independently reviews readiness decisions, supervises fleet operations and reconciles operation receipts.
- Auditor
- Read-only compliance access to ambulance fleet records, pages and audit logs.
- App Administrator
- Maintains ambulance organization setup, team membership, receiving facilities and fleet master data.
Set up Ambulance Fleet Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.