Hire to pay

Step by step

1. Position HR Manager

   HR Manager maintains the entity, department, cost centre and effective position assignment. Headcount reporting uses the employed as-of population against approved capacity. A filled-count field alone does not constitute hiring approval.

   • Record effective employment structure
   • Updates Positions, Departments, Cost centers

2. Hire and maintain HR Manager or Payroll Administrator

   HR Manager maintains employment. HR Manager or Payroll Administrator proposes sensitive changes; a different person in the other role approves old/new values and effective evidence. Admin controls roles and limits. Employee pay, bank and ID remain restricted to HR, payroll and self.

   • Apply reviewed changes
   • Updates Employees, Master changes, Compensation history
   Approvalfor sensitive changes

3. Leave Employee or Plant Manager or HR Manager

   The assigned manager acting through Employee authority, Plant Manager for assigned plant scope, or HR Manager under valid delegation reviews the request independently of its submitter. Working schedules, holidays, single-day half leave and year splits determine the days. Approved-to-Taken transfers reserved usage without charging availability again.

   • Approve correctly reserved absence
   • Updates Leave requests, Leave entries, Work calendar days, Leave balances
   ApprovalA person approves before the work moves on.

4. Time Employee or Plant Manager or HR Manager

   The assigned Employee manager, Plant Manager or authorized HR Manager delegate approves source hours and their cost-centre or work-order allocation. Daily limits, overlap, operation ownership and unpaid-leave conflicts are checked. A correction links to the original version rather than adding the same hours again.

   • Approve the source hours and allocations
   • Updates Timesheets, Timesheet lines, Work orders
   ApprovalA person approves before the work moves on.

5. Calculate Payroll Administrator

   Payroll Administrator selects the eligible entity/calendar population and effective component elections, compensation, approved hours and leave. Jurisdiction calculations retain configured or external-service evidence. Statements distinguish earnings, employee deductions, employer taxes and other contributions, with explicit currencies and source allocations. Missing required inputs remain exceptions.

   • Prepare the reproducible pay calculation
   • Updates Payroll runs, Pay statements, Pay statement lines, Employee pay components

6. Approve Controller

   Controller, independent of the preparer, reviews the frozen run, totals, changes and reconciliation evidence. Retro and correction runs reference original statements and contain only the approved differences. Recalculation after a material input change requires renewed review.

   • Authorize the exact run
   • Updates Payroll runs, Approvals
   ApprovalA person approves before the work moves on.

7. Post and release Controller

   The approved live run posts components with its cost-centre/work-order split and reconciles absorbed labour. Controller releases instructions using approved totals and protected beneficiary evidence. Parallel runs and opening history create no journals, bank instructions, leave/time consumption or live YTD effects.

   • Post live pay and authorize bank instructions
   • Updates Payroll allocations, Journal entries, Payment instructions
   Approvalfor bank release

8. Reconcile payment Finance Clerk

   Finance Clerk reconciles masked totals from authenticated bank outcomes. Authoritative pre-settlement rejection releases reservations without cash reversal; uncertainty retains them. The original request identity survives retry; generating a file does not prove payment.

   • Reconcile protected bank totals
   • Updates Integration events, Bank statement lines, Payment instructions

HR Manager

Governs employment.

Payroll Administrator

Prepares pay.

Employee

And Plant Manager approve assigned inputs.

Controller

Approves payroll and release.

Finance Clerk

Reconciles protected totals.

Admin

Controls identity and limits.