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- ATM Management System
- Who it's for
- ATM operator treasury
ATM operator treasury
An ATM operator coordinates provider-held accounts and settlement transfers across its organization. Treasury needs to prepare a banking instruction, have another person review it and compare the provider outcome with recorded account movements. The organization chooses which people can prepare, decide and inspect each record. The provider remains the source of its confirmations and account authority.
How ATM Management System is set up for you
Treasury request
Put the owner, service provider, amount and value date on each banking instruction.
Account scope
Check the debit and credit accounts and keep their provider-held identifiers with the instruction.
Independent decision
Send a frozen revision to the Independent Maintenance Approver before provider submission.
Settlement check
Compare confirmed work with movements and dated balances for the same account.
An ATM operator coordinates provider-held accounts and settlement transfers across its organization. Treasury needs to prepare a banking instruction, have another person review it and compare the provider outcome with recorded account movements. The organization chooses which people can prepare, decide and inspect each record. The provider remains the source of its confirmations and account authority.
Start with one organization, one provider and a small set of active financial accounts. Use a confirmed instruction and its provider event to test the match before adding more providers. Include a rejected or returned decision, a pending provider response and a movement exception. The team should be able to identify the affected instruction from its record number and provider reference, then show the decision and the evidence used to close it.
Agree organization and provider identifiers before importing live records. Keep account codes and external account IDs aligned with the provider. An application for a new account needs its own decision and evidence trail; approval inside the organization precedes completion by the provider. Use the [implementation guide](/atm-management-system/implementation) to assign these handoffs and the [reconciliation process](/atm-management-system/processes/settlement-reconciliation) to check the first operating cycle.
Features to start with
Roles on the team
- Auditor
- Read authorized evidence and reports in a scoped, read-only audit view. No record writes and no action execution.
- App Administrator
- Maintain organization configuration and membership. Administrative membership does not confer approval, financial or execution authority and cannot grant an independent reviewer entitlement.
- Maintenance Preparer
- Prepare assigned operational records and execute eligible reviewed actions. Own organization and draft scope only; accepted, posted and provider evidence is read-only; guarded workflows authorize every transition.
- Independent Maintenance Approver
- Review eligible work order revisions independently and reconcile operational evidence. Approve or reject through guarded actions only; no unrestricted editing of protected or executed records; a reviewer cannot approve their own submission.
- Operations Analyst
- Investigates provider movement discrepancies and checks whether recorded operations had their claimed effects.
Set up ATM Management System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.