Event closeout

Step by step

1. Admit attendees Admission Lead

   Admission Lead checks the final admissions against approved registrations and the event limit.

   • Preserve actual entry and check-in history
   • Updates Admissions, Registrations, Events

2. Review payment evidence Finance Reviewer

   Finance Reviewer compares verified captures and any refund or void events with the admission record.

   • Compare confirmed money events with admitted scope
   • Updates Payment evidence, Admissions

3. Close and reconcile Event Owner

   Event Owner marks a completed event as Completed after actual work is finished, or records a valid cancellation.

   • Record lifecycle outcome and retain its decision trail
   • Updates Events, Review decisions, Operation receipts

4. Resolve exceptions Finance Reviewer

   Finance Reviewer examines receipts needing review and follows the original source identity and external reference.

   • Explain uncertain or failed effects without erasing history
   • Updates Operation receipts, Payment evidence, Record attachments

Event Owner

Decides the lifecycle change; Admission Lead supplies actual attendance; Finance Reviewer checks provider evidence; Event Reviewer checks decisions that require independent review.