Interview to offer

Tie each stage movement to a completed interview and a reviewed offer.

Step by step

Screen the application Recruiter

Recruiter reviews an Applied application and records its next stage after the screening interview is Completed with a recommendation.
- Candidate enters evaluation
- Updates Applications
Record the interview Recruiter

The interviewer completes the interview record with status, rating, recommendation and feedback. Recruiter checks that the evaluation belongs to the correct application.
- Rating and recommendation are attached
- Updates Interviews, Applications
Advance or close Recruiter

Recruiter moves the application through Screen, phone interview, Onsite and Offer as evidence supports it. A rejected application receives its rejection reason.
- Current stage or rejection reason is recorded
- Updates Applications
Prepare the offer Recruiter

Recruiter links the intended candidate, application and position, then records salary, currency and proposed start date.
- Proposed terms are tied to a seat
- Updates Offers, Positions
Approve the terms HR Business Partner

HR Business Partner reviews an in-band amount; CHRO / VP People decides an out-of-band amount. Admin records the decision.
- Pay-band decision is made and recorded
- Updates Offers, Pay grades
ApprovalA person approves before the work moves on.
Record the response Recruiter

Recruiter sends the approved offer and records the candidate's acceptance, rejection or expiry.
- Candidate response is retained
- Updates Offers, Applications

And how to keep it from happening.

An interview may be marked Completed without a recommendation. Ask the interviewer to finish the evaluation before advancing the application.
A rejection without its reason makes later review difficult. Record the reason and date together.
A proposed salary outside the pay grade needs review before an offer is sent. Do not rely on the Recruiter's draft as the final decision.
An offer may reference the wrong application when the candidate applied to several openings. Check both the requisition and position before approval.

Recruiter: Manages stage and offer records.
Hiring Manager: Reads the evidence for the role.
HR Business Partner: Reviews in-band terms, CHRO / VP People decides exceptions, and Admin records the outcome.

Start free, then use Proto to change fields, steps and approvals before your team goes live.