Time to payroll

Review employee time and leave before releasing a pay run.

Step by step

Enter time and leave Employee

Employee adds weekly time entries and any leave request with its date range and type.
- Employee input is dated and attributable
- Updates Time entries, Timesheets, Leave requests
Submit for review Employee

Employee submits the timesheet or leave request. The approver checks the hours, dates and available leave context.
- Reviewer has the period and balance context
- Updates Timesheets, Leave requests, Leave balances
Record approval Admin

Admin records the approved or rejected outcome after the responsible person decides.
- Approved input is identified
- Updates Timesheets, Leave requests
ApprovalA person approves before the work moves on.
Prepare the run Payroll Admin

Payroll Admin selects the calendar and period, reviews eligible employees, and prepares pay statements and lines.
- Pay components and totals are available
- Updates Payroll runs, Pay statements, Pay statement lines
Approve the run Admin

Admin reviews gross and net totals and records the run approval before posting.
- Release decision is recorded
- Updates Payroll runs
ApprovalA person approves before the work moves on.
Record payment Payroll Admin

Payroll Admin records Posted and Paid as the corresponding operating steps complete, then closes the run.
- Pay and filing follow-up can be tracked
- Updates Payroll runs, Tax filings

And how to keep it from happening.

A timesheet may include an unreviewed overtime entry. Keep it out of the approved input set until its decision is recorded.
Leave can cross a pay-period boundary. Check the approved dates against the run period and balance as of the relevant date.
A pay statement total without its line detail is hard to reconcile. Compare totals before approving the run.
A posted run should be corrected through a separate correction path rather than changing the earlier record silently.

Start free, then use Proto to change fields, steps and approvals before your team goes live.