Evidence and receipts

The team needs evidence for what a provider actually did. Each evidence line records its number, instruction revision, provider event ID, occurrence date, amount, type and verification result. A statement, confirmation, settlement notice or correction can be kept with the same instruction. Supporting files retain a title, upload time, visibility and uploader.

An operation receipt describes an attempted action under a stable operation key. It includes the expected revision, result state, occurrence time, external reference and effect references. When a receipt says needs review, a credit reviewer can inspect the discrepancy instead of assuming a repeat action is safe. Before treating a receipt as completed, the team checks the recorded local effects.

For a provider funding instruction, a submitted request, a provider confirmation and a settlement notice are separate facts. The finance officer records each as it arrives. The auditor can then trace the confirmed status to verified provider evidence, and trace an operation result to the instruction and the reference returned by the provider.

• Keep source events. Finance Officer records each provider event with its type, date, amount and verification result.
• Keep supporting files. Attachments show their uploader and visibility alongside the instruction.
• Inspect uncertain actions. A receipt’s result and effect references give the reviewer a place to investigate.

Agree which provider documents count as confirmation or settlement proof. Define who verifies each evidence line and what to do with a correction from the provider. Keep the original event reference and the corrected event separate enough for the reviewer to understand the sequence.

Set attachment visibility rules for internal and shared files. Decide who investigates a receipt marked Failed or needs review, and what local effects must exist before it is marked Completed. The team should avoid resending a provider action simply because a local completion check is inconclusive.

Submit a reviewed instruction and record its provider instruction ID. Add a confirmation event with its provider event ID, date and amount. Verify the evidence, then confirm the instruction. Ask an auditor to locate the event and the finance officer who uploaded its supporting file.

Rehearse an ambiguous response as well. Create an operation receipt whose result needs review, inspect its external and effect references and keep the instruction’s current state until the claimed effect is verified. Add a provider correction and show that it can be examined without deleting the original evidence.

• Unverified Provider Evidence — Provider events awaiting verification against an instruction.
• Receipts Needing Review — Failed or disputed operation results requiring inspection.

Follow the preparation or review steps and the provider handoff.