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- Campus Facility Management
- Who it's for
- Research campus
Research campus
Research buildings often rely on shared equipment whose maintenance history needs to be easy to find. The team can tie each service request to a named asset, retain the permit decision, record the technician's work and keep the accepted outcome on that equipment's history. The same asset can carry preventive plans and meter readings.
How Campus Facility Management is set up for you
Shared equipment
Identify the exact unit by asset tag, serial number and location before scheduling work.
Condition checks
Record a dated metric, unit, value and action limit; review an asset flagged for maintenance when the limit is reached.
Authorized intervention
Have the permit issuer approve the specific work order within a valid interval before the manager assigns it.
Completed account
Keep work logs, part usage and service history linked to the order and asset.
Research buildings often rely on shared equipment whose maintenance history needs to be easy to find. The team can tie each service request to a named asset, retain the permit decision, record the technician's work and keep the accepted outcome on that equipment's history. The same asset can carry preventive plans and meter readings.
Select a manageable group of shared equipment and verify the physical labels with the maintenance staff. Import its asset details and create preventive plans only where the interval and due date are understood. Choose one measurement point with an agreed unit and action limit, then test the capture action both below and at the limit.
Run a flagged asset through a corrective work order. The facility manager should identify the equipment from the reading, request the repair and ask the permit issuer for authorization. The technician records the actual interval and work, including any part use. The inspector accepts the result before the system closes the order and records service history.
During the rehearsal, ask another team member to start from the service history and find the original work order and asset. That check shows whether descriptions and identities will make sense after the people who did the repair have moved to another task.
Features to start with
Work orders
Move maintenance requests through permit review, assignment, technician work, inspection and close.
Assets
Keep campus equipment, its location and its service state tied to the work performed.
Parts and service
Post parts to the work performed, monitor stock and preserve the completed service record.
Roles on the team
- Admin
- Configures users and maintains reference data for the facilities team.
- Facility Manager
- Plans maintenance, assigns work and reviews asset condition.
- Permit Issuer
- Issues and closes safety permits for identified work orders.
- Technician
- Records the work and parts used on assigned work orders.
- Inspector
- Checks completed work and records whether it can close.
- Inventory Clerk
- Maintains the spare part catalog and reviews stock at its reorder point.
Set up Campus Facility Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.