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- Campus Facility Management
- Who it's for
- University campus
University campus
A university facilities team manages equipment distributed across buildings with different operating hours. A work order needs a clear asset identity and location so a technician reaches the right unit. Campus Facility Management connects that equipment with requests, permits, assigned work, parts and completed service.
How Campus Facility Management is set up for you
Teaching buildings
Use asset tags and locations to distinguish similar ventilation, heating and electrical equipment across rooms and wings.
Plant equipment
Keep preventive intervals and meter readings with the physical asset so the manager can review due work and threshold readings together.
Shared spaces
Use the work order status board to coordinate repairs that affect multiple campus users, with a named assignee and due date.
Safety review
Require a valid approved permit for the exact work order before scheduling a technician.
A university facilities team manages equipment distributed across buildings with different operating hours. A work order needs a clear asset identity and location so a technician reaches the right unit. Campus Facility Management connects that equipment with requests, permits, assigned work, parts and completed service.
Start with one building or equipment group whose records can be checked against the physical site. Enter its assets with tags, locations and serial numbers. Add the preventive plans and measurement points that the maintenance team actually uses. Request a corrective job for one asset and run it through permit issue, scheduling, technician work, inspection and service history.
The first review should show whether the asset identity and work description are precise enough for a different person to take over. If a permit issuer cannot tell which unit is affected, adjust the naming rule before expanding the register. If a technician cannot reconcile the assigned order with the part used, check the part number and unit convention. Keep these choices visible in the team's operating routine.
Use the Business Overview page for work order distribution and recent evidence. The asset, permit and service registers provide the detail when a manager investigates a delayed repair.
Features to start with
Assets
Keep campus equipment, its location and its service state tied to the work performed.
Work orders
Move maintenance requests through permit review, assignment, technician work, inspection and close.
Preventive maintenance
Keep each asset's maintenance interval, last completion and next due date in view.
Roles on the team
- Admin
- Configures users and maintains reference data for the facilities team.
- Facility Manager
- Plans maintenance, assigns work and reviews asset condition.
- Permit Issuer
- Issues and closes safety permits for identified work orders.
- Technician
- Records the work and parts used on assigned work orders.
- Inspector
- Checks completed work and records whether it can close.
- Inventory Clerk
- Maintains the spare part catalog and reviews stock at its reorder point.
Set up Campus Facility Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.