Admin
Configures users and maintains reference data for the facilities team.
Can
- Manage Users, People, Assets, spare parts
- View work orders, safety permits, building meters, preventive maintenance plans
- Campus Facility Management
- Roles and permissions
Who can do what in Campus Facility Management
Give facilities staff access to the records and decisions they own.
Who can do what
| Role | Assets | Work orders | Safety permits | Preventive maintenance | Building meters | Parts and service |
|---|---|---|---|---|---|---|
| Admin | Edit | Edit | Edit | View | View | Edit |
| Facility Manager | Edit | Approve | View | Edit | View | View |
| Permit Issuer | View | View | Approve | — | — | — |
| Technician | View | Edit | View | — | Edit | Edit |
| Inspector | View | Approve | View | View | View | View |
| Inventory Clerk | — | View | — | — | — | Edit |
Each role in detail
Facility Manager
Plans maintenance, assigns work and reviews asset condition.
Can
- Manage work orders, preventive maintenance plans, Assets
- View safety permits, work logs, part usage, service history, building meters
Reviews and approves
- Approve work orders
Starts on: Open Work Orders
Permit Issuer
Issues and closes safety permits for identified work orders.
Can
- Manage safety permits
- View work orders, Assets, People
Reviews and approves
- Approve safety permits
Starts on: Safety Permit Register
Technician
Records the work and parts used on assigned work orders.
Can
- Manage work logs, part usage, building meters
- View work orders, Assets, safety permits, spare parts
Starts on: Open Work Orders
Inspector
Checks completed work and records whether it can close.
Can
- View service history, work orders, work logs, safety permits, Assets
Reviews and approves
- Approve work orders
Starts on: Open Work Orders
Inventory Clerk
Maintains the spare part catalog and reviews stock at its reorder point.
Can
- Manage spare parts
- View part usage, work orders
Starts on: Part Usage Register
Set up Campus Facility Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.