Evidence and Follow-up

Evidence documents attach to a definition and keep a title, document date, external reference and verification state. A named person verifies each document. Step outcomes have their own evidence reference and observed date. Reviewing these together helps the team see which observation supports a finding and which source document was checked by a person.

If an execution step is rejected, the team can raise a follow-up action against the same definition. The action names the work, responsible person, due date and status. The assigned person records the resolution and completion date when the work is finished. An open finding remains distinct from the status of the definition itself: someone can see both the execution and the action it created. The reviewer can revisit the evidence before accepting a correction or superseding the executed revision.

• Document check. An evidence document links to its definition and records its external reference, verification state and verifier.
• Finding. A rejected checklist outcome keeps the observation and evidence reference that prompted a closer look.
• Assigned action. A follow-up carries its source definition, assignee, due date, status and final resolution.

The Independent Reviewer and Checklist Operator should agree what evidence is sufficient for a performed step and who verifies a supporting document. Choose a stable external reference so the original material can be found again. For rejected observations, agree who opens the follow-up and how the assignee records a useful resolution. The Follow-up Owner needs a due date and a clear description of the work. The Operations Lead should decide when an unresolved finding requires correction of the executed revision and another independent decision.

Take a rejected safety check from a published execution. Open the observation and follow its evidence reference to the source material. Have the Independent Reviewer verify the supporting document under their own name. Create an Open follow-up on the same definition, assign it to the Follow-up Owner and set a due date. After the owner records a resolution and completion date, compare it with the original rejected outcome. The outcome should still tell the team what was observed at the time. If the executed revision needs correction, use the correction process and retain the earlier run.

• Rejected steps — Review failed observations and their supporting references.
• Open follow-ups — See assigned work that still needs a resolution.

See the first handoff and the next decision.