Process · Specialty handling

Specialty handling

Follow specimen state and medication dispensation within a patient encounter.

Step by step

Identify the encounter Licensed Clinician

The Licensed Clinician opens the correct patient visit before adding specialty evidence.
- Select the visit and patient context
- Updates Encounters, Patients
Record specimen order Licensed Clinician

The clinician names the specimen type and links the record to the encounter.
- Create an Ordered specimen on the visit
- Updates Specimens, Encounters
Record collection and receipt Licensed Clinician

The clinician adds collection time and accession number, then follows the specimen through the collected and received states.
- Ordered moves to Collected and Received
- Updates Specimens
Record processing outcome Licensed Clinician

The clinician marks the specimen tested or rejected after receiving the relevant processing information.
- Received moves to Tested or Rejected
- Updates Specimens
Record dispensation Licensed Clinician

The clinician enters medication, lot number, quantity, unit and authorizing person for any dispensation on that visit.
- Preserve medication, lot, quantity and authorizer
- Updates Pharmacy dispensations, Encounters, People

And how to keep it from happening.

An accession number entered on the wrong encounter can make the later specimen trail misleading. Confirm the patient and visit first.
A rejected specimen must remain distinguishable from one successfully tested. Use the rejection state rather than a generic completion note.
A medication lot or unit copied from a previous dispensation can be wrong. Read the physical item back before saving.

Start free, then use Proto to change fields, steps and approvals before your team goes live.