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- Co-living / Shared Space Mgmt
- Who it's for
- Co-living properties
Co-living properties
A co-living operator needs to know which resident is booked into which space, when that stay begins and ends, and whether the room is ready. Link each booking party to a reservation and resource. Use the same stay to track restaurant or spa visits where those facilities are part of the property. The result is a clear operating trail from an expected arrival to a checked-out room awaiting cleaning.
How Co-living / Shared Space Mgmt is set up for you
Resident intake
Capture the named party, contact details, guest count and dates before confirming a space.
Room condition
Keep Available, Occupied, Cleaning and Maintenance visible beside the reservation calendar.
Shared amenities
Attach an outlet booking to the stay so the desk and finance team can identify the visit.
Turnover work
Assign cleaning or maintenance to a named team member and review completion before the room is released.
A co-living operator needs to know which resident is booked into which space, when that stay begins and ends, and whether the room is ready. Link each booking party to a reservation and resource. Use the same stay to track restaurant or spa visits where those facilities are part of the property. The result is a clear operating trail from an expected arrival to a checked-out room awaiting cleaning.
Start with one property and a known set of rooms. Load its resource codes, types and capacities, then enter the rate periods staff use to make reservations. Rehearse a requested booking that overlaps another stay and a group larger than a room's capacity. The property manager should decide how staff resolve each exception before a confirmation is recorded.
Next, walk a real resident journey through arrival, one amenity visit, an assigned cleaning task, an outlet charge and payment evidence. Check that each item points to the right reservation. At checkout, have Finance Officer review posted charges against confirmed receipts and have Property Manager move the room through Cleaning before Available. This exercise gives the front desk a clear path when an arriving resident asks whether the promised room is ready.
Features to start with
Roles on the team
- Property Manager
- Owns stays and service setup, planning and assigned operational work.
- Front Desk Agent
- Captures assigned stays and service work and evidence.
Set up Co-living / Shared Space Mgmt your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.