Execute the approved quantity once, then reconcile posted effects before treating completion evidence as verified.
Inventory Clerk opens the approved stock request and confirms the item, lot and quantity appropriate to the supported action. Inventory Supervisor resolves any authorization question before execution.
Inventory Clerk runs the approved action. It posts the signed movement, adjusts the lot's on-hand quantity and marks the request Executed. The operation writes a Recorded receipt linked to the request.
Inventory Clerk reviews the resulting movement and receipt. If the action is retried with its existing identity, it reuses the original stock effect. Check the recorded result before treating an uncertain response as a reason to create another request.
Inventory Supervisor compares the posted movement total with the authorized quantity through the reconciliation action. A match writes a Verified receipt. A mismatch writes a Failed receipt and leaves the request unchanged for investigation.
Auditor follows the request decision, posted movement and operation receipts. Inventory Supervisor handles failures through the supported scope-correction or reversal process, retaining the earlier outcome for later review.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.