Event approval

Step by step

1. Draft event Event Owner

   Event Owner selects the operating organization, venue, owner, dates and capacity, then checks the calendar for the intended time. Supporting files are attached to the selected event.

   • Sets event identity, schedule, capacity and ownership
   • Updates Events, Organizations, Venues, People

2. Submit event for review Event Owner

   Event Owner sends the current event revision into review. The reviewer receives the event's status and supporting context, including the venue eligibility note.

   • Moves the current event into review with its evidence
   • Updates Events, Record attachments

3. Approve event Event Reviewer

   Event Reviewer records a decision and reason against the submitted revision. An approval permits the owner to proceed; a return sends the event back for correction.

   • Records a decision on the source revision
   • Updates Events, Review decisions
   ApprovalA person approves before the work moves on.

4. Open registration Event Owner

   Event Owner confirms the approved scope and opens registration. Registration Coordinator can then prepare participant records against the event.

   • Opens the approved event for registration intake
   • Updates Events, Registrations

Event Owner

Prepares and submits; Event Reviewer decides independently; Registration Coordinator begins intake after approval; Admin maintains membership and venue reference data.