Event Owner
Prepares event details and owns changes to event scope.
Can
- Manage Events, record attachments
- View Venues, Registrations, Admissions, review decisions
Starts on: Event calendar
- Conference Management
- Roles and access
Who can do what in Conference Management
Assign event, registration, admission and evidence decisions to named people.
How permissions work
Separate preparation and decision
Event Owner and Registration Coordinator prepare records; Event Reviewer and Registration Reviewer decide submitted scope.
Limit evidence access
The attachment's visibility marks a file internal or shared. Configure access by event and organization so staff open only their assigned work.
Keep operations accountable
Admissions Lead records arrival; Finance Reviewer checks provider evidence and operation results. Admin maintains access without replacing the domain decision.
Who can do what
| Role | Event planning | Venue and organization setup | Registration review | Admissions | Payment evidence | Review and reconciliation |
|---|---|---|---|---|---|---|
| Event Owner | Edit | View | View | View | — | Edit |
| Event Reviewer | Approve | View | — | — | — | Edit |
| Registration Coordinator | View | — | Edit | View | View | — |
| Registration Reviewer | View | — | Approve | — | View | Edit |
| Admissions Lead | View | — | View | Edit | View | View |
| Finance Reviewer | View | — | View | Edit | Edit | Edit |
| Admin | Edit | Edit | — | View | View | View |
Each role in detail
Event Reviewer
Makes an independent decision on submitted event scope.
Can
- Manage review decisions
- View Events, record attachments, Venues
Reviews and approves
- Approve Events
Starts on: Event status board
Registration Coordinator
Prepares and follows participant registrations for an event.
Can
- Manage Registrations
- View Events, Admissions, payment evidence
Starts on: Registration review queue
Registration Reviewer
Reviews submitted registration scope independently of preparation.
Can
- Manage review decisions
- View Registrations, Events, payment evidence
Reviews and approves
- Approve Registrations
Starts on: Registration review queue
Admissions Lead
Reserves admission capacity and records actual entry.
Can
- Manage Admissions
- View Events, Registrations, payment evidence, operation receipts
Starts on: Event calendar
Finance Reviewer
Checks provider evidence and reconciles operation results before close.
Can
- Manage payment evidence, operation receipts
- View Events, Admissions, Registrations, review decisions
Starts on: Verified payment evidence
Admin
Maintains people, organization and access configuration.
Can
- Manage Users, People, Organizations, Venues
- View Events, operation receipts
Set up Conference Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.