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- Construction Accounting and Progress Billing
- Who it's for
- Specialty contractors
Specialty contractors
A specialty contractor can start with a certified trade claim and the supplier cost document behind the work. Document Owner keeps each accounting document with its own counterparty and lines. Billing Reviewer checks the claim’s certificate against its parent, while Finance Reviewer checks the cost source on the revision presented for approval. Controller posts the approved source in an eligible period and can trace cash back to a posted document.
How Construction Accounting and Progress Billing is set up for you
Document intake
Capture the subject, document date, gross amount and source lines before asking for review. The counterparty should identify the party on the source document.
Claim evidence
When work is billed by certified progress, connect the claim to its parent document and retain the certificate reference and supporting attachment.
Financial outcome
Check the journal period and balance, then compare verified receipt applications with the posted source.
A specialty contractor can start with a certified trade claim and the supplier cost document behind the work. Document Owner keeps each accounting document with its own counterparty and lines. Billing Reviewer checks the claim’s certificate against its parent, while Finance Reviewer checks the cost source on the revision presented for approval. Controller posts the approved source in an eligible period and can trace cash back to a posted document.
A practical case starts with one organization and a familiar business partner. The document owner prepares the record and source files. The reviewer returns an incomplete record with a reason or approves the examined revision. If the case involves progress billing, the billing reviewer checks the certified amount and certificate before the claim is marked complete. Controller follows the approved source into the journal and then reviews applications of verified cash.
Choose one recently finished billing or cost cycle. Enter its partner, source document, lines and files. Assign a second person to review it. Use a separate accounting period for the posting rehearsal and a verified receipt for a settlement rehearsal. Compare the resulting records with the source evidence so that the team agrees what each status means.
Also rehearse a returned claim. Leave its explanation on the decision record, correct the source and review the new revision. Keep a failed or incomplete operation visible until the controller can trace its parent and resulting effect. This approach gives the team a concrete set of records to check before it imports more open items.
Features to start with
Roles on the team
- Document Owner
- Prepares construction billing and cost documents with their source lines and evidence.
- Billing Reviewer
- Checks the certified claim and records the billing decision.
- Finance Reviewer
- Makes independent document decisions and checks source revisions.
Set up Construction Accounting and Progress Billing your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.