Content Items

The content item is the working record for a proposed publication. The operator gives it a number and name, selects an owner and organization, attaches a category definition and sets the intended publication date. Its status shows whether the work is a draft, in review, approved, scheduled or published. The workspace places this state alongside the revision strip and pending review decisions so a handoff starts from the current item.

• Assign the item. The operator records its number, owner, organization, category and intended publication date.
• Move by decision. Draft work goes to review; an approval of the current revision supports scheduling.
• Keep the result nearby. Published link, completion date and state history remain with the item.

Agree how the team assigns numbers and owners. An owner needs to be a person associated with the correct organization. Decide when a draft is ready for review and who checks that its publication date is still realistic. The reviewer should receive a specific source revision, not a vague request to check the latest text.

The team should rehearse its access rules with an operator, reviewer and administrator. Use an item from one organization and confirm that each person can see the record needed for their part of the work. Decide who resolves an ambiguous result and which person makes the final editorial decision.

For example, an operator prepares an article for the coming week. They select its category and owner, enter the date and attach the current source revision. When the reviewer returns a decision with a reason, the operator can find that decision beside the item and prepare a successor revision. The published item remains distinguishable from its earlier draft even if the team later opens a correction action.

Before calling the handoff complete, compare the item status with its linked evidence and decision. The next person should be able to find the reason for the current state without relying on a message outside the record. If work must go back, assign a named person and preserve the previous outcome. Use the item number in the handoff so the recipient opens the same record, and check that the source revision still matches the decision under discussion.

• Content pipeline — Move between draft, review, approval and scheduling queues by item status.
• Content Items Workspace — Inspect the selected item with its revision strip, decisions, state history and operation trace.

Follow the editorial handoff and use the data model to check how the records connect.