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- Corporate Event Planner
- Frequently asked questions
Questions, answered
Practical answers for planning, approval, admission and closeout.
Corporate Event Planner
10 questions
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How do I get started?
Click Get started, then use Proto to configure Corporate Event Planner for your business. Begin with one organization, its active venues and team members, and one event whose budget and admissions can be rehearsed end to end.
Who owns an event?
Each event references a team member as its owner and an organization as its operating scope. Set both before sending the event for review.
Where do I see the event schedule?
The Events page shows the event calendar, capacity strip and admission-hour bars. Select an event to inspect its full detail below the visualization.
How is a budget reviewed?
The organizer submits a budget tied to the event and organization. An independent reviewer records a decision and reason against the event’s source revision.
What happens if the event changes after approval?
Check the current revision against the reviewer decision before acting on the changed scope. The original decision remains part of the event history.
When can admissions begin?
An event moves through approval to Open. Reservation actions use the current event identity, revision, organization and actor scope.
What counts as an admission?
An admission line has a reservation time and, when the attendee enters, an admitted time. A repeated scan must retain the original admission.
How are payments checked?
Payment evidence records the provider event, type, amount, reference and verification state. Verified captures are used when assessing reservation completion and closeout.
How do we handle a cancellation?
The owner checks the current event and its linked admissions. Unused reservations can be released; executed scope needs reviewed compensation and confirmed provider evidence for any refund movement.
How is closeout verified?
The team compares admitted quantity with verified provider captures and inspects operation receipts. A discrepancy remains in review with its reason until resolved.
Set up Corporate Event Planner your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.