1. Data Entry & Validation
  2. Roles and access
Reference

Who can do what in Data Entry & Validation

Give each person the records needed for their part of the import.

How permissions work

Separate preparation and review

The Import Operator prepares a revision; the Independent Reviewer makes its decision.

Limit execution

The Execution Operator handles approved partitions and checks receipts before retrying uncertain attempts.

Keep configuration accountable

The Validation Steward owns the definition and mapping used to judge incoming rows.

Who can do what

Permissions by role
RoleBatch intakeRules and mappingsValidation reviewIndependent decisionsCommit traceCorrection evidence
AdminEditEditViewEditView—
Import OperatorEditViewEditEdit—Edit
Validation StewardViewEditView——View
Independent ReviewerViewViewViewApprove—View
Execution OperatorView—ViewViewEditView
Correction OwnerEdit—ViewEdit—Edit

Each role in detail

Admin

Configures organizations, people, validation definitions and access for the import process.

Can

  • Manage Organizations, People, validation schemas, source mappings, Users
  • View import batches, validation results, operation runs, operation steps, review decisions

Import Operator

Owns a submission and resolves row errors before requesting review.

Can

  • Manage import batches, validation results, evidence documents
  • View validation schemas, source mappings, review decisions, state history

Starts on: Incoming Batches

Validation Steward

Maintains the rule definition and examines recurring failures.

Can

  • Manage validation schemas, source mappings
  • View import batches, validation results, state history

Starts on: Incoming Batches

Independent Reviewer

Decides whether an exact batch revision may proceed.

Can

  • Manage review decisions
  • View import batches, validation results, evidence documents, source mappings

Reviews and approves

  • Approve review decisions

Starts on: Batch Board

Execution Operator

Checks the accepted partition, its operation trace and any failed attempt.

Can

  • Manage operation runs, operation steps, execution attempts
  • View import batches, review decisions, validation results, evidence documents

Starts on: Batch Board

Correction Owner

Completes assigned verification and correction tasks after review or execution.

Can

  • Manage follow up actions, evidence documents
  • View import batches, validation results, review decisions, state history

Starts on: Open Follow Ups

Set up Data Entry & Validation your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

How to get started