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- GST Invoicing for Traders — India
- Who it's for
- Settlement operations
Settlement operations
A settlement team can follow an approved instruction from provider submission through confirmation evidence and a matched cash movement. It keeps a repeated event identity visible and investigates unmatched or exception movements against the original instruction and dated account snapshot.
How GST Invoicing for Traders — India is set up for you
Instruction owner
Accounting Preparer records the organization, counterparty, amount and date for each banking instruction.
Independent decision
Accounting Reviewer records a decision against the current revision and gives the reason.
Observed outcome
Reconciliation Analyst checks provider event identity, account and amount before matching a movement.
Audit trail
Auditor can follow the original instruction, attachments, decision, provider evidence and operation receipt.
A settlement team can follow an approved instruction from provider submission through confirmation evidence and a matched cash movement. It keeps a repeated event identity visible and investigates unmatched or exception movements against the original instruction and dated account snapshot.
Start with an approved instruction and an acknowledgement from the provider. Keep it awaiting outcome until a verified confirmation or settlement event arrives. Match a cash receipts movement by provider event, account and instruction, then compare the related dated balance snapshot. Deliver the same event again in the rehearsal and check that the original evidence and operation key are reused. Assign the Reconciliation Analyst to investigate any movement left Unmatched or marked Exception.
Agree where the provider event comes from and who owns the connected accounting system. Keep account balances, instruction approval and actual provider outcome as separate checkpoints. Use [the review process](/design-gst-invoicing-traders-india/processes/instruction-review) to assign each handoff and [the implementation guide](/design-gst-invoicing-traders-india/implementation) to plan the first operating cycle.
Keep a record number and the provider event identity from the rehearsal so the next cycle can be checked against the same handoff. Review exceptions with the person who owns the affected account.
Features to start with
Roles on the team
- Accounting Preparer
- Prepare assigned operational records and execute eligible reviewed actions. Own organization and draft scope only; accepted, posted and document evidence is read-only; guarded workflows authorize every transition.
- Accounting Reviewer
- Review eligible document revisions independently and reconcile operational evidence. Approve or reject through guarded actions only; no unrestricted editing of protected or executed records; a reviewer cannot approve their own submission.
- Auditor
- Read authorized evidence and reports in a scoped, read-only audit view. No record writes and no action execution.
- App Administrator
- Maintain organization configuration and membership. Administrative membership does not confer approval, financial or execution authority and cannot grant an independent reviewer entitlement.
- Reconciliation Analyst
- Matches provider movements, balance snapshots and document evidence to reviewed instructions.
Set up GST Invoicing for Traders — India your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.