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- Digital Asset Management
- Data model
The tables behind Digital Asset Management
Digital Asset Management ships with 11 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 11
- Features
- 6, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
Production
Projects contain content items, production tasks and project costs. People own projects and items and receive tasks.
Files and media
Content files attach revisions to content items; media versions attach renditions to content items.
Rights
Rights agreements attach to content items and usage rights attach to media versions.
Access and reference
People link to Users; exchange rates stores effective currency rates.
Every table, by feature
- Content library7
- File revisions4
- Media versions3
- Rights coverage5
- Production projects5
- Project costs2
- Shared and settings2
- Content items
Individual content items produced within a project.
Linked to Projects, People - Projects
Content production projects with budget, schedule and lifecycle status.
Linked to People - Content files
File revisions attached to a content item, with approving reviewer.
Linked to Content items, People - Media versions
Versioned media renditions captured for a content item.
Linked to Content items - Rights agreements
Rights and licensing agreements covering content items.
Linked to Content items - Usage rights
License and usage rights granted for a media version.
Linked to Media versions - Production tasks
Assigned production work for a project.
Linked to Projects, People
- Content files
File revisions attached to a content item, with approving reviewer.
Linked to Content items, People - Content items
Individual content items produced within a project.
Linked to Projects, People - Rights agreements
Rights and licensing agreements covering content items.
Linked to Content items - People
People involved in digital asset management work: owners, producers, reviewers and finance staff.
Linked to Users
- Media versions
Versioned media renditions captured for a content item.
Linked to Content items - Content items
Individual content items produced within a project.
Linked to Projects, People - Usage rights
License and usage rights granted for a media version.
Linked to Media versions
- Rights agreements
Rights and licensing agreements covering content items.
Linked to Content items - Usage rights
License and usage rights granted for a media version.
Linked to Media versions - Content items
Individual content items produced within a project.
Linked to Projects, People - Media versions
Versioned media renditions captured for a content item.
Linked to Content items - Content files
File revisions attached to a content item, with approving reviewer.
Linked to Content items, People
- Projects
Content production projects with budget, schedule and lifecycle status.
Linked to People - Production tasks
Assigned production work for a project.
Linked to Projects, People - Content items
Individual content items produced within a project.
Linked to Projects, People - People
People involved in digital asset management work: owners, producers, reviewers and finance staff.
Linked to Users - Project costs
Costs incurred against a content project.
Linked to Projects
- Project costs
Costs incurred against a content project.
Linked to Projects - Projects
Content production projects with budget, schedule and lifecycle status.
Linked to People
Keys and references
The parent references are the route through the model. Content files.Content and rights agreements.Content lead to content items. Media versions.operational record also leads to content items, and usage rights.Media leads to media versions. Content items.Project, production tasks.Project and project costs.Project lead to Projects. Owner and assignee references lead to People, which in turn links to Users.
Migration order
- People and access. Set up Users and People so records can have accountable owners and assignees.
- Projects. Bring in project names, owners, schedules and budgets.
- Content and tasks. Add content items and production tasks with their project links.
- Files and rights. Add content files, media versions and rights agreements against the correct items.
- Version use and costs. Add usage rights to the correct versions and project costs to their projects. Bring in exchange rates when effective currency reference is needed.
Set up Digital Asset Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.