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- Digital Asset Management
- Who it's for
- Media studios
Media studios
A media studio needs to keep production work and the reviewed output in the same operating context. Projects carry schedules, budgets and owners; tasks carry assignees and completion dates. Content items hold the actual deliverables, with file revisions and media versions linked to the item being reviewed. The studio can follow a correction without losing the earlier export or the decision made on it.
How Digital Asset Management is set up for you
Production schedule
The Content Manager creates the project and assigns work against its due date.
Rendition handoff
The Producer records the version, attachment and file identity before moving a rendition into review.
Delivery check
The Editor reviews the approved item and publishes it, while completed tasks and the project state show the production handoff.
A media studio needs to keep production work and the reviewed output in the same operating context. Projects carry schedules, budgets and owners; tasks carry assignees and completion dates. Content items hold the actual deliverables, with file revisions and media versions linked to the item being reviewed. The studio can follow a correction without losing the earlier export or the decision made on it.
Pilot a project with a short sequence of tasks: edit, export, review and delivery. Add one content item and two revisions so the Editor has a real comparison to make. Link the relevant agreement and usage interval if the output will be used by another party. Have the Rights Manager review the second revision before the Editor publishes the item.
Once the task is completed, inspect the completion date and project state. The Content Manager should check whether the delivered project and the published item describe the same work. This is a useful conversation because production delivery and publication are different actions. The studio can define which task signifies delivery without assuming that every completed task should stand for the whole project.
Keep cost review in the pilot if external editing or licensing creates a project cost. Finance can compare the draft line with the project budget and approve it on its own merits. That decision should remain visible beside the production record without being confused with approval of the creative file.
Features to start with
Roles on the team
- Content Manager
- Owns the project schedule and checks production handoffs.
- Producer
- Prepares content, versions and production tasks for review.
- Rights Manager
- Checks agreement coverage and records the use allowed for each version.
- Editor
- Reviews the release candidate and publishes approved content.
- Finance Manager
- Reviews costs against the linked project before approval.
Set up Digital Asset Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.