Admin
Sets up access and reviews cross-project records.
Can
- Manage Users, People, Projects
- View content items, content files, media versions, rights agreements, usage rights, production tasks, project costs
- Digital Asset Management
- Roles and access
Who can do what in Digital Asset Management
Put production, rights, release and cost decisions with the right people.
Who can do what
| Role | Content library | File revisions | Media versions | Rights coverage | Production projects | Project costs |
|---|---|---|---|---|---|---|
| Admin | View | Edit | View | View | Edit | View |
| Content Manager | Edit | View | View | View | Edit | View |
| Producer | Edit | Edit | Edit | View | Edit | — |
| Rights Manager | Edit | Approve | Edit | Edit | View | — |
| Editor | Edit | Edit | View | View | View | — |
| Finance Manager | View | — | — | — | View | Approve |
Each role in detail
Content Manager
Owns the project schedule and checks production handoffs.
Can
- Manage Projects, content items, production tasks
- View content files, media versions, rights agreements, usage rights, project costs
Starts on: Costs awaiting approval
Producer
Prepares content, versions and production tasks for review.
Can
- Manage content items, content files, media versions, production tasks
- View Projects, rights agreements, usage rights
Starts on: Production Tasks List
Rights Manager
Checks agreement coverage and records the use allowed for each version.
Can
- Manage rights agreements, usage rights
- View content items, content files, media versions, Projects
Reviews and approves
- Approve content files
Starts on: Content Items List
Editor
Reviews the release candidate and publishes approved content.
Can
- Manage content items, content files
- View media versions, rights agreements, usage rights, Projects, production tasks
Starts on: Content Items List
Finance Manager
Reviews costs against the linked project before approval.
Can
- Manage project costs
- View Projects, production tasks
Reviews and approves
- Approve project costs
Starts on: Costs awaiting approval
Set up Digital Asset Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.