Buyer
Prepare assigned operational records and execute eligible reviewed actions.
Can
- Manage purchase requests, record attachments, tender submissions
- View operation receipts, purchase lines, review decisions, Suppliers
Starts on: Open Request Board
- E-procurement Portal
- Roles and access
Who can do what in E-procurement Portal
Give buyers, administrators, reviewers and auditors the records needed for their part of procurement.
How permissions work
Buying work
Buyer prepares requests, tenders and attachments, then reads the records linked to those actions.
Organization setup
App Administrator maintains buying organizations, suppliers and team membership.
Decision review
Purchasing Approver reads the request, tender and evidence context before accepting a decision.
Evidence review
Auditor reads the purchasing trail and its operation outcomes.
Who can do what
| Role | Purchase demand | Supplier register | Tender desk | Review and award | Ordering and receipt | Evidence and exceptions |
|---|---|---|---|---|---|---|
| Buyer | Edit | View | Edit | View | Edit | Edit |
| App Administrator | Edit | Edit | Edit | — | — | — |
| Purchasing Approver | View | View | View | View | View | View |
| Auditor | View | View | View | View | View | View |
| Tender Evaluator | View | View | Edit | Edit | View | View |
Each role in detail
App Administrator
Maintain organization configuration and membership.
Can
- Manage Organizations, Suppliers, team members
Starts on: Supplier Register
Purchasing Approver
Review eligible revisions independently and reconcile operational evidence.
Can
- View operation receipts, Organizations, purchase lines, purchase requests, record attachments, review decisions, Suppliers, team members, tender submissions
Starts on: Tender Evaluation Queue
Auditor
Read authorized evidence and reports.
Can
- View operation receipts, Organizations, purchase lines, purchase requests, record attachments, review decisions, Suppliers, team members, tender submissions
Starts on: Received Requests
Tender Evaluator
Assess submitted tender offers and record the decision used for award.
Can
- Manage tender submissions, review decisions
- View purchase requests, purchase lines, Suppliers, record attachments
Starts on: Tender Evaluation Queue
Set up E-procurement Portal your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.