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- Electricity Billing System
- Process
- Cash reconciliation
Cash reconciliation
This process follows a banking instruction and its evidence across the people who prepare, decide and verify it. Keep the provider reference and the human decision attached to the same parent record so the team can explain each outcome.
Step by step
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Capture provider evidence Accounting Preparer
Record statements, confirmations or corrections on the instruction.
- Provider events remain traceable to a parent.
- Updates Cash receipts, Accounting documents
-
Record movement Operations Analyst
Identify the cash application, account, document, date and amount.
- A new movement begins Unmatched.
- Updates Cash applications, Ledger accounts
-
Compare exact evidence Operations Analyst
Compare amount and confirmed occurrence date on the same account.
- Only an exact comparison becomes Matched.
- Updates Cash applications, Cash receipts, Accounting documents
-
Check provider balance Operations Analyst
Compare movements with dated provider snapshots.
- Unresolved differences remain Exception.
- Updates Account snapshots, Ledger accounts
Who does what
Roles and permissions- Accounting Preparer
- Prepares and submits work; Accounting Reviewer makes independent decisions; Operations Analyst checks provider and operation evidence; Auditor reads the trail.
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