Purchase to receipt

Step by step

1. Request supply Purchasing Manager

   Purchasing Manager links a requisition to the product and warehouse need, then prepares the supplier order in the correct entity and currency.

   • Record supplier demand and proposed order scope
   • Updates Requisitions, Purchase orders

2. Approve purchase Purchasing Manager

   An independent authorized reviewer checks the current supplier order total and amendment history before approving the Submitted order.

   • Approve bounded supplier commitment
   • Updates Purchase orders, Approval decisions
   ApprovalA person approves before the work moves on.

3. Record arrival Warehouse Operator

   Warehouse Operator records the actual arrival against the supplier order. The arrived quantity and evidence remain intact while its disposition is decided.

   • Preserve physical arrival and line quantities
   • Updates Goods receipts, Goods receipt lines

4. Accept stock Warehouse Manager

   An independent Warehouse Manager reviews each receipt tranche. Accepted quantity posts to owned stock; rejected and pending quantities remain separate.

   • Confirm only arrived and reviewed quantity
   • Updates Receipt acceptances, Inventory
   ApprovalA person approves before the work moves on.

5. Match bill Accountant

   Accountant matches supplier charges to accepted receipt scope. A later bill cannot reuse a quantity already matched.

   • Reserve and consume eligible receipt value once
   • Updates Bill matches, Bills

Purchasing Manager

, Warehouse Operator, Warehouse Manager, Accountant.