Inventory

The product master identifies stock, kit, repacked and nonstock charge items, with a base unit and product-specific pack conversions. A lot-controlled item keeps lot identity in its positions and layers. Stock belongs to an entity even when a physical warehouse hosts positions for more than one entity. A warehouse address does not merge legal ownership.

Accepted receipt, production output, transfer, pick and return activity creates traced stock events and signed movements. Layers retain remaining quantity and carrying value from their source. Reservations claim eligible stock for a particular order, work order material or transfer line. Once a pick consumes that claim, a second order cannot claim the same units merely because an earlier screen still shows stock.

A transfer begins with an independently reviewed source and destination. Dispatch retains owned transit quantity and value until exact receipt or a resolved loss. Count plans lock a defined scope and collect observed quantities separately from expected stock. An authorized adjustment posts the reviewed difference; a recount does not overwrite the original observation.

• Identify. Warehouse Manager sets the entity, warehouse and product scope; lot-controlled items retain the lot on positions and layers.
• Reserve. Warehouse Operator works from an eligible stock position, and reservations bind quantity to an order or work requirement.
• Move and count. Warehouse Manager controls transfers and count scope; an independent review precedes any stock adjustment.

Agree location codes, lot capture, entity boundaries, reservation expiry and the owner of count exceptions. Define who authorizes transfer release and count adjustments. Keep the decision owner separate from the preparer for controlled releases. Use a real sample that includes a correction, so the operating team sees where the original record remains available.

Receive a lot into one warehouse, reserve part for a dealer order and transfer the remainder. Pause after dispatch. Confirm the in-transit balance still belongs to the original entity and that a second reservation cannot spend the same stock. Ask the next owner to trace the source, decision and actual event in order. Compare the remaining quantity and value after each partial action. Record the person who resolved an exception and the evidence they used.

• Stock reservations — Claimed quantity, position and order line by reservation status.
• Pick tasks in progress — Assigned work that consumes reserved quantity only when picked.

Practice supply to stock and delivery and returns.