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- Defense ERP
- Process
- Invoice to close
Invoice to close
Accountant prepares an invoice from eligible title-transferred shipment quantity and follows actual cash against the open balance. Finance Manager independently approves the invoice, supplier payment release and period decision. Bank results and close tasks keep settlement evidence separate from instructions and approved documents.
Step by step
-
Prepare invoice Accountant
The accountant checks unbilled quantity and the open period.
- Use eligible title-transferred scope
- Updates Customer invoices, Customer invoice lines
-
Approve invoice Finance Manager
The manager approves the frozen amount and tax.
- Review independent finance decision
- Updates Customer invoices, Approvals
ApprovalA person approves before the work moves on. -
Apply cash Accountant
The accountant checks available unapplied cash.
- Allocate actual receipt against open balance
- Updates Cash receipts, Cash applications
-
Release supplier payment Finance Manager
The manager approves release; settlement needs external evidence.
- Review beneficiary and protected payment scope
- Updates Payment runs, Payments, Approvals
ApprovalA person approves before the work moves on. -
Close period Accountant
The accountant prepares evidence and Finance Manager approves close.
- Reconcile and authorize entity cutoff
- Updates Close tasks, Accounting periods, Approvals
ApprovalA person approves before the work moves on.
Who does what
Roles and permissions- Accountant
- , Finance Manager.
- The preparer records the facts; the named manager reviews the consequential decision.
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