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- Defense ERP
- Process
- Purchase to stock
Purchase to stock
Purchasing Manager authorizes a supplier commitment before Warehouse Operator records an arrival. Warehouse Manager reviews the quantity that can enter available stock, and Accountant compares the supplier bill with the approved order and accepted receipt. A short or damaged delivery keeps its unresolved quantity on the source records.
Step by step
-
Prepare commitment Purchasing Manager
The buyer checks supplier terms and the original promise.
- Record supplier, product unit and destination
- Updates Requisitions, Purchase orders, Purchase order lines
-
Approve purchase Purchasing Manager
The purchasing decision retains cumulative increases.
- Decide the full approval basis
- Updates Purchase orders, Approvals
ApprovalA person approves before the work moves on. -
Record arrival Warehouse Operator
The operator records what actually arrives.
- Capture physical quantity and condition
- Updates Goods receipts, Goods receipt lines
-
Accept receipt Warehouse Manager
The reviewer authorizes eligible stock receipt.
- Review accepted and rejected scope
- Updates Receipt acceptances, Goods receipts, Approvals
ApprovalA person approves before the work moves on. -
Match bill Accountant
The accountant investigates unmatched commercial scope.
- Compare order, receipt and bill
- Updates Supplier invoices, Supplier invoice lines, Match exceptions
Who does what
Roles and permissions- Purchasing Manager
- , Warehouse Operator, Warehouse Manager, Accountant.
- The preparer records the facts; the named manager reviews the consequential decision.
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