Invoice to settlement

Step by step

1. Post invoice Finance Manager

   Finance Manager checks the billed order, invoice lines, due date and customer account before posting the receivable. The outstanding amount remains available for collection work.

   • Receivable and due date recorded
   • Updates Invoices, Invoice lines

2. Record payment Finance Manager

   Finance Manager matches a captured processor transaction to its channel or sales order. The processor transaction key identifies a repeat event.

   • Captured transaction matched to order
   • Updates Payment transactions, Invoices

3. Review settlement Finance Manager

   Finance Manager compares sale, refund, fee and chargeback lines with the related transactions. An unmatched line or variance stays open for investigation.

   • Fees and variances inspected
   • Updates Processor settlements, Processor settlement lines

4. Reconcile settlement Finance Manager

   Finance Manager checks the period totals and line exceptions, then records the reconciled or disputed outcome. A captured charge alone does not close the period.

   • Period closed after line review
   • Updates Processor settlements, Processor settlement lines
   ApprovalA person approves before the work moves on.

Finance Manager

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Each actor reviews their own stage and passes the linked record to the next owner.