Timetable to attendance

Publish resource-checked sessions and collect attendance for the students assigned to them.

4 stages · 1 approval

Roles and responsibilities

Academic Coordinator Faculty Registrar System 1 Prepare theteaching allocation FacultyAssignments 2 Resolve conflictsand publish ClassSessions 3 Record sessionattendance Attendance 4 Review corrections Attendance
  1. Step 2Resolve conflicts and publish
    Teaching session scheduleDraft
    NumberGroupFacultyRoom
  2. Step 3Record session attendance
    Recent enrollmentsDraft
    NumberStudentProgramPeriod
  3. Step 4Review corrections
    Student attendance registerDraft
    NumberStudentSessionState
    Absent
Red diamonds require approval.Rows show responsibility for each step.

Process steps

Follow the process from start to finish. Select a step to see who acts and what changes.

Prepare the teaching allocation

Academic Coordinator assigns faculty to programs and periods, taking teaching load and room needs into account. Keep the draft separate from the published calendar.

Responsible
Academic Coordinator
Records
FacultyAssignmentsRooms
Effect
Draft allocation prepared
Approval required

Resolve conflicts and publish

Academic Coordinator checks overlapping faculty and room intervals, capacity and campus holidays. Approve publication only after conflicting sessions are resolved.

Responsible
Academic Coordinator
Records
ClassSessionsAcademicPeriods
Effect
Timetable published

Record session attendance

Faculty opens assigned sessions and records attendance for the relevant enrollments. Missing entry and absence are different states that require different follow-up.

Responsible
Faculty
Records
AttendanceEnrollments
Effect
Attendance recorded

Review corrections

Registrar reviews disputed enrollment context while faculty provides the session evidence. Preserve the original value, correction reason and responsible person.

Responsible
Registrar
Records
AttendanceStudents
Effect
Correction history retained
Approvals and exception handling

1 approval required in this process

When the process needs attention

  • exception A substitute is assigned to overlapping sessions.
  • exception A canceled session appears as a class-wide absence.
  • exception An attendance import ignores the effective withdrawal date.

Prepare a rehearsal

Publish a normal teaching week, then close a room and substitute a teacher. Verify that conflicts are detected and the revised timetable preserves earlier completed sessions. Correct one attendance entry with a recorded reason.

Check permissions and map the source records before importing open work.

Records and postings

StageRecordsEffect
1 Prepare the teaching allocation FacultyAssignmentsRooms Draft allocation prepared
2 Resolve conflicts and publish ClassSessionsAcademicPeriods Timetable published
3 Record session attendance AttendanceEnrollments Attendance recorded
4 Review corrections AttendanceStudents Correction history retained
Data model →

Process reports

All reports

Faculty load

Compare assigned teaching hours with approved limits and published sessions.

Attendance exceptions

Distinguish missing entries, absence and corrections for assigned sessions.

Enrollment by program

Compare accepted applications and active enrollments by campus and academic period.

Run by an agent

Agent support

Scope student access by campus, assigned teaching group and legitimate work responsibility. Registrar owns admission and enrollment decisions; Bursar owns fee-policy exceptions. Preserve dated correction history and prevent preparers from approving their own exceptions. Decisions use the configured person's permissions, evidence and review policy. Do not let generated recommendations replace the authorized business decision.

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# Example after configuration $ curl -fsSL https://www.erp.ai/skill.md | paste into your agent › timetable to attendance · prepare the teaching allocation on FacultyAssignments, Rooms ✓ Academic Coordinator assigns faculty to programs and periods, taking teaching load and room needs into account. › timetable to attendance · resolve conflicts and publish on ClassSessions, AcademicPeriods ⏸ approval · waiting for the academic coordinator # 2 more stages after approval: record session attendance, review corrections

Other processes

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