Dealer order to settlement

Step by step

1. Quote Sales Representative

   Sales Representative checks product unit, price and tax before sending an evidenced dealer offer.

   • The offer keeps the unit and price basis used for the accepted order.
   • Updates Quotes, Quote lines

2. Sales order approval Sales Manager

   Sales Manager approves the submitted current order revision; Finance Manager decides a separate credit exception when needed.

   • The decision freezes accepted commercial scope for reservation and billing.
   • Updates Sales orders, Approval decisions
   ApprovalA person approves before the work moves on.

3. Stock reservation Warehouse Manager

   Warehouse Manager claims available stock within the accepted line quantity.

   • The reservation reduces availability without recording a shipment.
   • Updates Reservations, Inventory

4. Pick and delivery Warehouse Operator

   Warehouse Operator records picked amount, dispatch and each actual line result.

   • The attempt separates accepted, refused, failed and damaged quantities.
   • Updates Pick tasks, Deliveries, Delivery results

5. Invoice approval Finance Manager

   Accountant prepares only eligible title-transferred lines; Finance Manager approves the invoice before posting.

   • The invoice retains its source lines and independent approval.
   • Updates Customer invoices, Customer invoice lines
   ApprovalA person approves before the work moves on.

6. Cash application Accountant

   Accountant applies an actual receipt within unapplied cash and open invoice amounts.

   • The application reduces the outstanding amount once.
   • Updates Cash receipts, Cash applications

Sales Representative

, Sales Manager, Warehouse Manager, Warehouse Operator, Finance Manager, Accountant.