Procure and receive

Step by step

1. Purchase approval Purchasing Manager

   Purchasing Manager submits the supplier order for independent approval before commitment.

   • The decision records the current supplier order revision.
   • Updates Purchase orders, Approval decisions
   ApprovalA person approves before the work moves on.

2. Supplier commitment Purchasing Manager

   Purchasing Manager sends approved lines with quantity, unit and price basis.

   • The order lines preserve the supplier commitment and remaining scope.
   • Updates Purchase order lines, Suppliers

3. Arrival Warehouse Operator

   Warehouse Operator records the actual arrival against the order, including partial lines.

   • Arrival records quantities without adding accepted stock.
   • Updates Goods receipts, Goods receipt lines

4. Receipt acceptance Warehouse Manager

   Warehouse Manager independently confirms the accepted tranche.

   • Accepted quantities create the stock and receipt accrual effect once.
   • Updates Receipt acceptances, Stock events
   ApprovalA person approves before the work moves on.

5. Bill match Accountant

   Accountant matches a supplier bill to accepted quantity and reviews any exception.

   • The match consumes eligible receipt and bill scope once.
   • Updates Supplier invoices, Match exceptions

Purchasing Manager

, Warehouse Operator, Warehouse Manager, Accountant.