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- FMCG ERP
- Who it's for
- Dealer distribution
Dealer distribution
A distributor selling to trade dealers needs one account of what was accepted, what stock was reserved and what the customer actually received. ERP for FMCG ties dealer quotes and orders to product units, price lists, credit review, shipment scope and delivery results. The order remains the commercial source even when fulfillment happens over several visits.
How FMCG ERP is set up for you
Dealer terms
Keep the selling entity, billing identity, payment terms and credit limit with each dealer account.
Partial supply
Approve the full order, then reserve, pick and ship only the eligible quantities actually available.
Delivery evidence
Record route release, visit time and line-level accepted or refused quantity before treating delivery as complete.
Collection
Invoice the eligible title-transferred portion and apply actual cash against its open balance.
A distributor selling to trade dealers needs one account of what was accepted, what stock was reserved and what the customer actually received. ERP for FMCG ties dealer quotes and orders to product units, price lists, credit review, shipment scope and delivery results. The order remains the commercial source even when fulfillment happens over several visits.
Start with one selling entity, one warehouse and a small set of active dealers and products. Configure product selling units, price-list dates and credit terms. Rehearse a two-line order where one line is delivered and the second remains open. Have Sales Manager review acceptance, Warehouse Manager release a route and Finance Manager approve the first eligible invoice. The team can then compare original promise, actual visit and remaining order amount.
Add a return case before expanding to more dealers. A refused quantity at delivery needs a bounded return and separate disposition. Test a partial cash receipt so the receivable and unapplied money remain clear. Where carrier or bank evidence comes from outside systems, agree its verified entry and reconciliation owner.
Features to start with
Roles on the team
- Sales Representative
- Prepares dealer offers and orders and follows accepted delivery commitments.
- Sales Manager
- Independently accepts dealer orders and owns commercial master and exception review.
- Accountant
- Prepares local bills, invoices, journals, reconciliations and guarded settlement allocations.
- Warehouse Operator
- Records assigned receipt, movement, production and delivery facts within entity and warehouse scope.
- Warehouse Manager
- Controls stock execution, delivery plans and distribution production.
- Finance Manager
- Independently controls each entity's credit, valuation, payment and period decisions.
Set up FMCG ERP your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.