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Process · Invoice to cash
Invoice to cash
Invoice preparation starts from title-transferred order quantities and their accepted net amount. Finance Manager independently reviews the document before release. Cash arrives as its own bank-backed evidence, and Accountant applies only available unapplied value to eligible invoices.
Step by step
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Identify billable scope Accountant
Accountant checks eligible delivery or dispatch title event and remaining unbilled allocation.
- Identifies title-transferred quantity
- Updates Sales allocations, Delivery results, Shipments
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Prepare invoice Finance Manager
Accountant records dealer, entity, currency, period, rate, net and tax totals.
- Reviews and posts receivable
- Updates Invoices, Invoice lines, Approval decisions
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Approve invoice Finance Manager
Finance Manager reviews the frozen revision and source quantities.
- Reviews and posts receivable
- Updates Invoices, Invoice lines, Approval decisions
ApprovalA person approves before the work moves on. -
Post receivable Accountant
Approved billing posts to the entity ledger and retains the source allocation.
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Record cash Accountant
Accountant records actual customer receipt with the relevant bank and currency evidence.
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Apply cash Accountant
Accountant assigns available receipt amount to a posted invoice, keeping any surplus unapplied.
Who does what
Roles and permissions- Accountant
- Prepares and reconciles; Finance Manager approves invoice release; Sales Representative and Warehouse Operator supply order and delivery evidence.
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