From delivery value to settled receivable

Approve eligible billing and apply actual cash to open invoices.

Step by step

Prepare invoice Accountant

Use eligible title-transferred line quantity and retained price allocation.
- Use eligible title-transferred line quantity and retained price allocation.
- Updates Customer invoices, Invoice lines
Approve invoice Finance Manager

Independently review the frozen invoice and open posting period.
- Independently review the frozen invoice and open posting period.
- Updates Customer invoices, Approval decisions
ApprovalA person approves before the work moves on.
Record cash Accountant

Keep receipt evidence separate from bank reconciliation.
- Keep receipt evidence separate from bank reconciliation.
- Updates Cash receipts, Bank statement lines
Apply cash Accountant

Reserve available unapplied cash against the intended open invoice.
- Reserve available unapplied cash against the intended open invoice.
- Updates Cash applications, Customer invoices
Close period Finance Manager

Approve close after current source reconciliations.
- Approve close after current source reconciliations.
- Updates Close tasks, Accounting periods
ApprovalA person approves before the work moves on.

And how to keep it from happening.

An invoice includes undelivered quantity under a delivery title rule. Reduce it to the eligible line scope.
A changed invoice is presented with an old approval. Finance Manager decides the current revision.
A cash application claims more than the receipt's unapplied amount or invoice balance. Reject the excess.
A payment instruction is mistaken for bank settlement. Wait for actual statement evidence.

Accountant: , Finance Manager.
: Each acts within assigned entity and warehouse scope; an independent decision is recorded against the current source revision.

Start free, then use Proto to change fields, steps and approvals before your team goes live.