Purchase to accepted stock

Step by step

1. Request Purchasing Manager

   A requester identifies the product unit, quantity, receiving warehouse and needed date. The request may retain its dealer-order source.

   • Record needed supply and destination
   • Updates Requisitions, Requisition lines

2. Purchase approval Purchasing Manager

   Purchasing Manager prepares the supplier commitment and an independent eligible reviewer approves the current scope.

   • Fix approved commercial scope
   • Updates Purchase orders, Purchase order lines, Approvals
   ApprovalA person approves before the work moves on.

3. Arrival Warehouse Operator

   Warehouse Operator records what actually arrived and the receiving evidence. The receipt is separate from both the purchase and stock acceptance.

   • Record actual delivered quantity
   • Updates Goods receipts, Goods receipt lines

4. Acceptance Warehouse Operator

   A separate reviewer confirms the good and rejected portions of an arrival. Accepted quantity posts to owned stock against its cost basis.

   • Add confirmed accepted stock
   • Updates Receipt acceptances, Inventory, Stock events
   ApprovalA person approves before the work moves on.

5. Bill match Accountant

   Accountant claims unused accepted quantity for each supplier charge and reviews any price or value difference.

   • Match a charge to unused accepted quantity
   • Updates Supplier invoices, Bill lines, Match exceptions

6. Settlement Accountant

   Finance Manager reviews eligible payment release, while bank evidence later confirms actual settlement.

   • Release and reconcile payment
   • Updates Payment runs, Payments, Bank statement lines
   ApprovalA person approves before the work moves on.

Purchasing Manager

Prepares the commitment; Warehouse Operator records arrival; Warehouse Manager reviews receiving; Accountant matches the bill; Finance Manager decides financial exceptions and payment release.