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  1. Media ERP
  2. Data model and import order
Reference

The tables behind Media ERP

Media ERP ships with 97 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.

Tables
97
Features
7, plus shared settings
Change it
Add fields and tables in Proto

How the model is organised

Customer orders:

Advertisers, Quotes, quote lines, ad orders, ad order lines and credit reviews retain the accepted commercial scope.

Purchasing:

Requests, vendor orders, ingest receipts, ingest acceptances, Bills and bill matches connect supplier commitment with actual accepted goods and charges.

Stock:

Content items, content libraries, content availability, content batches, content reservations, content events and content transfers carry identity, quantity, custody and cost.

Assembly:

Content assemblies, Projects, production materials, production entries and production completions connect input with terminal output.

Fulfillment:

Pick tasks, Shipments, delivery routes, route stops, delivery attempts, delivery results and Returns record physical outcomes.

Finance:

Invoices, cash receipts, cash applications, payment runs, Payments, journal entries and accounting periods carry receivables, payables and close.

Every table, by feature

Customer orders

10 tablesAbout this feature
  • Advertisers

    Entity-scoped trade customers, including dealer terms, holds and billing identity.

    Linked to Entities, Payment terms, Rate cards, Currencies
  • Advertiser contacts

    Contacts and delivery sites belong to the dealer and are separate from authentication.

    Linked to Advertisers
  • Quotes

    Versioned dealer offers with known pricing basis and real acceptance lineage.

    Linked to Entities, Currencies, Exchange rates 2, Document revisions
  • Quote lines

    All line/header discounts allocated once into accepted net value.

    Linked to Quotes, Content files, Tax codes, Standard rates
  • Ad orders

    Dealer-accepted scope plus mandatory independent commercial approval.

    Linked to Exchange rates 2, Document revisions, Approval decisions, Advertisers
  • Ad order lines

    Bounded accepted quantity/value and retained original promise.

    Linked to Ad orders, Quote lines, Content files, Content libraries
  • Credit reviews

    Atomic dealer exposure review and separately bounded exception.

    Linked to Entities, Advertisers, Ad orders, Currencies
  • Rate cards

    Effective entity/currency dealer pricing; no accepted-price mutation.

    Linked to Entities, Currencies, Configuration changes
  • Rate card entries

    Quantity-tier price basis in a named product unit.

    Linked to Rate cards, Content files
  • Approval decisions

    Authoritative human decisions independent of document lifecycle.

    Linked to Users, Authority delegations, Exchange rates 2, Entities

Purchasing

10 tablesAbout this feature
  • Requests

    Operational purchasing demand without automatic spend approval.

    Linked to Entities, Document revisions, Users, Approval decisions
  • Request lines

    Requested product quantities and source demand identity.

    Linked to Ad order lines, Requests, Content files, Content libraries
  • Vendor orders

    Immutable approved supplier commitments; cumulative amendments cannot bypass authority.

    Linked to Entities, Currencies, Exchange rates 2, Document revisions
  • Vendor order lines

    Buy-unit quantities, frozen commercial costs and current accepted scope.

    Linked to Vendor orders, Request lines, Content files, Tax codes
  • Ingest receipts

    Immutable actual arrivals and separately accepted quantities.

    Linked to Entities, Document revisions, Integration events, Vendor orders
  • Ingest lines

    Receipt history does not change as accepted inventory moves or is consumed.

    Linked to Ingest receipts, Vendor order lines, Locations, Standard rates
  • Ingest acceptances

    Independent bounded disposition tranches against one immutable actual arrival.

    Linked to Entities, Integration events, Ingest lines, Standard rates
  • Bills

    Local supplier debit/credit documents with matching, carrying and separate settlement.

    Linked to Entities, Currencies, Exchange rates 2, Document revisions
  • Bill lines

    Supplier charges matched to accepted receipts, with explicit nonstock exceptions.

    Linked to Bill lines, Bills, Return lines, Vendor order lines
  • Bill matches

    Reserve and consume accepted receipt versus bill quantities/value once.

    Linked to Bill matches, Ingest acceptances, Entities, Integration events

Stock control

12 tablesAbout this feature
  • Content items

    Trade goods and assembly outputs; master values do not rewrite transactions.

    Linked to Units of measure, Configuration changes
  • Content files

    Versioned product-specific buy/sell packs and base conversions.

    Linked to Content items, Units of measure, Configuration changes
  • Content libraries

    Physical sites may host segregated entity-owned positions; legal owner stays on each position.

    Linked to Users
  • Locations

    Shallow warehouse bins, staging and transit custody locations.

    Linked to Content libraries
  • Content availability

    Current owned stock by complete identity and custody state; provenance is not a second balance.

    Linked to Entities, Content items, Content libraries, Locations
  • Content batches

    Remaining quantity/carrying value with receipt/output/return lineage.

    Linked to Entities, Content availability, Content items, Content events
  • Content reservations

    Exclusive bounded demand claims through picking and owned transit.

    Linked to Entities, Integration events, Content availability, Content batches
  • Content transfers

    Same-entity transfer with actual dispatch/partial receipt and retained owned transit.

    Linked to Entities, Document revisions, Approval decisions, Content libraries
  • Content transfer lines

    Partial transfer quantities retain equal in-transit ownership and cost.

    Linked to Content transfers, Content items, Locations
  • Content events

    One immutable group of stock movements and the associated journal effect.

    Linked to Journal entries, Content events, Entities, Integration events
  • Content movements

    Signed position/layer legs; transfers balance quantity and value by SKU.

    Linked to Content events, Content availability, Content batches, Content reservations
  • Content audits

    Blind scoped counts with explicit review and cost before adjustment.

    Linked to Entities, Approval decisions, Content libraries, Document revisions

Assembly and kitting

10 tablesAbout this feature
  • Content assemblies

    Effective distribution assembly/repacking recipes with explicit output basis.

    Linked to Configuration changes, Entities, Content items
  • Assembly components

    Component quantities per explicit output basis, preserving dimensions and allowed loss.

    Linked to Content assemblies, Content items
  • Production workflows

    Versioned assembly/repacking instructions, distinct from delivery routes.

    Linked to Entities, Content assemblies, Configuration changes
  • Workflow steps

    Ordered work instructions and declared labour/overhead bases.

    Linked to Production workflows
  • Projects

    Released bounded assembly/kitting/repacking, without plant APS or payroll scope.

    Linked to Ad order lines, Users, Entities, Document revisions
  • Production tasks

    Frozen instructions and assigned actual work.

    Linked to Projects, Workflow steps, Users
  • Production materials

    Frozen required input and actual traced issue/return scope.

    Linked to Projects, Assembly components, Content items, Content reservations
  • Production entries

    Actual operation throughput, scrap and labour evidence; intermediate counts do not sum to output.

    Linked to Entities, Integration events, Production tasks, Users
  • Production completions

    Accepted terminal output and WIP cost allocation, once per actual completed scope.

    Linked to Entities, Integration events, Approval decisions, Projects
  • Project costs

    Immutable WIP debit/credit sources and bounded actual-cost allocation.

    Linked to Entities, Integration events, Projects, Production materials

Fulfillment and delivery

9 tablesAbout this feature
  • Pick tasks

    Actual picked quantities remain exclusively tied to the order and do not post COGS.

    Linked to Entities, Integration events, Ad order lines, Content reservations
  • Shipments

    Actual dispatch and title/delivery state separated for partial deliveries.

    Linked to Entities, Document revisions, Integration events, Ad orders
  • Shipment lines

    Actual dispatch quantities and current title-transferred/delivered portions.

    Linked to Shipments, Ad order lines, Content reservations, Content events
  • Delivery routes

    Manual route/stop sequence and assigned execution; no optimization or live tracking.

    Linked to Users, Entities, Document revisions, Approval decisions
  • Route stops

    Explicit stable sequence and exact order/shipment ownership.

    Linked to Delivery routes, Shipments, Route stops
  • Delivery attempts

    Actual visit/handoff facts, separate from line outcomes and legal title.

    Linked to Entities, Integration events, Route stops, Users
  • Delivery results

    Each attempt allocates line outcomes once; one visit may partially deliver many lines.

    Linked to Delivery attempts, Shipment lines, Content events, Return lines
  • Content reservations

    Exclusive bounded demand claims through picking and owned transit.

    Linked to Entities, Integration events, Content availability, Content batches
  • Ad allocations

    Atomic claim of accepted line quantity and net/tax value across staged fulfillment/billing.

    Linked to Shipment lines, Entities, Invoice lines, Integration events

Returns

8 tablesAbout this feature
  • Returns

    Bounded customer/supplier physical return authorization, separate from commercial credits.

    Linked to Entities, Document revisions, Approval decisions, Advertisers
  • Return lines

    Exact original commercial/stock scope and actual returned quantities.

    Linked to Returns, Shipment lines, Ingest lines, Invoice lines
  • Return dispositions

    Independent actual goods disposition without automatic credit or refund.

    Linked to Return lines, Locations, Users, Content events
  • Shipment lines

    Actual dispatch quantities and current title-transferred/delivered portions.

    Linked to Shipments, Ad order lines, Content reservations, Content events
  • Ingest lines

    Receipt history does not change as accepted inventory moves or is consumed.

    Linked to Ingest receipts, Vendor order lines, Locations, Standard rates
  • Invoices

    Local customer debit/credit documents with mandatory independent Finance Manager approval.

    Linked to Entities, Currencies, Exchange rates 2, Document revisions
  • Bills

    Local supplier debit/credit documents with matching, carrying and separate settlement.

    Linked to Entities, Currencies, Exchange rates 2, Document revisions
  • Refunds

    Independent finance-authorized cash movement from exactly one available credit/unapplied source.

    Linked to Document revisions, Integration events, Approval decisions, Invoices

Finance

13 tablesAbout this feature
  • Invoices

    Local customer debit/credit documents with mandatory independent Finance Manager approval.

    Linked to Entities, Currencies, Exchange rates 2, Document revisions
  • Invoice lines

    Exact unbilled title-transferred accepted price allocation or original credit scope.

    Linked to Shipment lines, Invoice lines, Return lines, Ad allocations
  • Cash receipts

    Actual customer cash recognized once to unapplied liability before invoice allocation.

    Linked to Entities, Currencies, Exchange rates 2, Integration events
  • Cash applications

    Cross-currency cash allocation consumes both receipt and invoice scope atomically.

    Linked to Entities, Integration events, Approval decisions, Cash receipts
  • Bills

    Local supplier debit/credit documents with matching, carrying and separate settlement.

    Linked to Entities, Currencies, Exchange rates 2, Document revisions
  • Bill lines

    Supplier charges matched to accepted receipts, with explicit nonstock exceptions.

    Linked to Bill lines, Bills, Return lines, Vendor order lines
  • Payment runs

    Frozen payable settlement proposals and protected beneficiary snapshots.

    Linked to Document revisions, Approval decisions, Users, Entities
  • Payments

    One economic supplier disbursement with authoritative settlement/rejection/return evidence.

    Linked to Entities, Integration events, Payment runs, Vendors
  • Payment allocations

    Reserved bill and payment currency quantities with current-carrying settlement.

    Linked to Payments, Bills, Exchange rates 2, Payment allocations
  • Journal entries

    Balanced entity-functional journals with source identity and immutable postings.

    Linked to Integration events, Approval decisions, Accounting periods, Journal entries
  • Journal lines

    Nonnegative debit/credit magnitudes, one side per line, balanced in functional precision.

    Linked to Journal entries, Chart of accounts, Currencies
  • Accounting periods

    Entity-specific fiscal periods and guarded close.

    Linked to Entities, Approval decisions
  • Close tasks

    Current source reconciliation evidence for an entity cutoff.

    Linked to Entities, Accounting periods, Users

Shared and settings

32 tables
  • Ad bookings

    Trade Promotions for ERP for FMCG.

    Linked to Vendors, Content items, People
  • Audit lines

    Observed base quantity and signed variance against an unchanged locked population.

    Linked to Content audits, Content availability, Users, Content events
  • Audit locks

    Time-bounded counted scope protecting all identities, including newly appearing positions.

    Linked to Entities, Content audits, Content libraries
  • Authority delegations

    Time- and scope-bounded coverage, never a new role.

    Linked to Entities, Users, Currencies
  • Bank accounts

    Entity-owned bank currency balances and restricted destination data.

    Linked to Entities, Currencies, Chart of accounts, Configuration changes
  • Bank statement lines

    Actual external bank evidence, not inferred payment success.

    Linked to Entities, Integration events, Bank accounts, Users
  • Chart of accounts

    Entity ledger accounts, including controlled subledger accounts.

    Linked to Entities, Configuration changes
  • Configuration changes

    Protected master activation without direct Manage permission bypass.

    Linked to Entities, Users, Approval decisions
  • Credit applications

    Bounded customer/supplier credit allocation with retained surplus and reservations.

    Linked to Entities, Integration events, Approval decisions, Invoices
  • Currencies

    Currency precision and display rules.

  • Distribution policies

    Versioned operational and financial rules with explicit finite limits.

    Linked to Entities, Currencies, Users, Approval decisions
  • Document revisions

    Immutable typed document snapshots and source basis.

    Linked to Entities, Users
  • Entities

    Separate legal books and stock ownership; shared masters do not consolidate balances.

    Linked to Currencies, Distribution policies
  • Exchange rates

    Read-only effective exchange rates for this app.

  • Exchange rates 2

    Immutable dated conversion evidence; no hidden fallback.

    Linked to Entities, Currencies, Users
  • Finance corrections

    Independent reviewed reversals, bank returns, write-offs and charges without editing posted history.

    Linked to Entities, Document revisions, Integration events, Approval decisions
  • Import batches

    Reviewed cutover: one full opening GL plus nonposting detailed balances.

    Linked to Journal entries, Users, Approval decisions, Entities
  • Import items

    Replay-safe original identities, detailed remaining balances and prior effects.

    Linked to Import batches
  • Integration deliveries

    Outbound intent, attempt and reconciliation; a timeout is not nonexecution.

    Linked to Entities, Document revisions, Integration events, Integration deliveries
  • Integration events

    Authenticated inbound/manual evidence with idempotent economic effects.

    Linked to Entities, Users
  • Payment terms

    Due-date terms, independent of actual cash settlement.

    Linked to Entities, Configuration changes
  • People

    People for ERP for FMCG.

    Linked to Users
  • Posting profiles

    Approved source-specific stock, production and trade posting mappings.

    Linked to Entities, Content items, Chart of accounts, Configuration changes
  • Revaluation lines

    One remaining monetary source, not both detail and its control total.

    Linked to Revaluation runs, Currencies, Exchange rates 2
  • Revaluation runs

    Delta remeasurement of entity monetary balances after reconciliation, not presentation consolidation.

    Linked to Entities, Document revisions, Approval decisions, Accounting periods
  • Standard rates

    Entity/product standard per base unit with immutable effective versions.

    Linked to Entities, Content items, Configuration changes
  • Tax codes

    Configured additive tax treatment and evidence; no universal tax engine or filing claim.

    Linked to Entities, Chart of accounts, Configuration changes
  • Units of measure

    Dimension and precision for stock, purchase, sale and production quantities.

  • Users

    Users

    Linked to Users, Configuration changes
  • Vendor bank accounts

    Restricted supplier payment destinations with independent finance confirmation.

    Linked to Vendors, Currencies, Configuration changes
  • Vendors

    Entity purchasing counterparties with separately controlled beneficiary data.

    Linked to Payment terms, Configuration changes, Entities
  • Window allocations

    Expiry Allocations for ERP for FMCG.

    Linked to Ad order lines

Keys and references

Use stable item, customer, supplier and source document identifiers. Keep legal entity on each owned balance and economic effect. A warehouse can host separate entity positions without merging their ownership. Preserve the source revision and operation key for repeated messages. Store actual movement and title transfer separately from planned route dates.

Migration order

  1. Load Entities, Users, Currencies, units of measure and reviewed control policies.
  2. Load Advertisers, Vendors, content items, content files, content libraries and Locations.
  3. Load approved open ad orders, vendor orders and their line references.
  4. Reconcile opening content availability, content batches, Invoices, Bills and journal entries under a reviewed import batches cutoff.
  5. Test partial receipts, shipments, returns, cash application and close before widening use.

Set up Media ERP your way.

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