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- Mining ERP
- Who it's for
- Materials distributors
Materials distributors
A distributor receives bulk material from suppliers, holds it at a stockpile and sells measured quantities to trade buyers. The purchasing and stock teams agree the unit basis before accepting supply. Sales keeps the price list, accepted order and dispatch quantity connected, while finance invoices only eligible fulfilled scope.
How Mining ERP is set up for you
Trade commitments
Keep each buyer order’s approved quantity, price and original promise with its subsequent dispatch.
Supply evidence
Record supplier arrival and accepted stock separately, then match the bill to the accepted portion.
Physical custody
Use stockpile positions, reservations and transfer evidence to explain what can be promised and what is moving.
Financial handoff
Review invoices, cash allocations and supplier payments against their source records.
A distributor receives bulk material from suppliers, holds it at a stockpile and sells measured quantities to trade buyers. The purchasing and stock teams agree the unit basis before accepting supply. Sales keeps the price list, accepted order and dispatch quantity connected, while finance invoices only eligible fulfilled scope.
Choose one entity, a small material list, one stockpile and a representative buyer and supplier. Enter the actual units and commercial terms used by the team. Work through a partial supplier receipt, an approved buyer order and a partial delivery. Compare physical quantity with the financial result before adding more sites.
Set authority limits with the people who approve orders, stock changes and invoices. Name the operator who records the arrival or delivery and keep a separate reviewer for the decision. The pilot should expose unresolved quantities so the next team knows whether to buy, move, fulfill or reconcile.
Features to start with
Roles on the team
- Finance Manager
- Independently controls each entity's credit, valuation, payment and period decisions.
- Accountant
- Prepares local bills, invoices, journals, reconciliations and guarded settlement allocations.
- Warehouse Manager
- Controls stock execution, delivery plans and distribution production.
- Warehouse Operator
- Records assigned receipt, movement, production and delivery facts within entity and warehouse scope.
- Purchasing Manager
- Prepares supplier purchasing and resolves commercial supply issues.
- Sales Manager
- Independently accepts dealer orders and owns commercial master and exception review.
- Sales Representative
- Prepares dealer offers and orders and follows accepted delivery commitments.
Set up Mining ERP your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.