Project funding reconciliation

Step by step

1. Project selection Finance Lead

   Finance Lead chooses the project whose funding position needs review and checks the current project context.

   • Fixes the project scope for the review.
   • Updates Projects

2. Funding source check Funding Officer

   Funding Officer confirms funding cases and their fund events point to that project, with useful event dates and references.

   • Checks the case and movement lineage.
   • Updates Funding cases, Fund events

3. Activity context Program Lead

   Program Lead checks which project activities are planned, in progress or completed and whether recorded reach is current.

   • Brings current delivery evidence into the review.
   • Updates Project activities, Projects

4. Project funding reconciliation Finance Lead

   Finance Lead runs Project Funding Reconciliation for the project. It reads the project, cases, fund events and activities, totals pledged, received and disbursed amounts, flags variance and writes an operation receipt.

   • Produces funding totals, variance flag and operation evidence.
   • Updates Projects, Funding cases, Fund events, Project activities, Operation receipts

5. Exception follow-up Finance Lead

   Finance Lead reads the receipt and the source events, then asks the responsible owner to correct a source record where needed.

   • Directs investigation to the original source and result.
   • Updates Operation receipts, Fund events, Funding cases

Finance Lead

Runs reconciliation and follows exceptions.

Funding Officer

Checks cases and events.

Program Lead

Checks project and activity context.

Field Coordinator

Corrects activity source records.