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- Oil & Gas ERP
- Process
- Invoice and settle
Invoice and settle
An invoice draws from eligible title-transferred shipment quantity and belongs to an open entity period. Finance Manager approves the current document revision. Accountant posts the approved invoice, records actual customer cash, applies it within both balances and reconciles the period.
Step by step
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Prepare invoice Accountant
Accountant owns this handoff. Use eligible title-transferred scope. Keep the actual event tied to its source.
- Use eligible title-transferred scope
- Updates Invoices, Invoice lines
-
Approve invoice Finance Manager
Finance Manager owns this handoff. Review revision, rate and tax total.
- Review revision, rate and tax total
- Updates Invoices, Approval decisions
ApprovalA person approves before the work moves on. -
Post invoice Accountant
Accountant owns this handoff. Post to open entity period. Keep the actual event tied to its source.
- Post to open entity period
- Updates Invoices, Journal entries
-
Record cash Accountant
Accountant owns this handoff. Retain actual receipt and bank evidence. Keep the actual event tied to its source.
- Retain actual receipt and bank evidence
- Updates Cash receipts, Bank statement lines
-
Apply customer cash Accountant
Accountant owns this handoff. Allocate within available receipt and invoice scope. Keep the actual event tied to its source.
- Allocate within available receipt and invoice scope
- Updates Cash applications, Invoices
-
Close period Finance Manager
Finance Manager owns this handoff. Review reconciliation and approve close.
- Review reconciliation and approve close
- Updates Close tasks, Accounting periods
ApprovalA person approves before the work moves on.
Who does what
Roles and permissions- Accountant
- , Finance Manager coordinate these decisions and records.
- Each person works within their entity and site scope.
Set up Oil & Gas ERP your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.