Preserve shipment quantity, invoice scope and once-only postings before closing the period.
Operator checks the approved sales order's scope and the material allocated to its delivery record through the configured stock-handling route. Confirm required quality release and lot expiry controls before shipment. Picking and Packed describe preparation. Record shipment after the eligible goods leave the warehouse.
Operator records the permitted Shipment stock movement for the eligible quantity. The delivery moves to Shipped with ship date and carrier references. A repeated command must return the same movement; conflicting content requires review rather than another deduction of inventory.
The configured fulfillment route generates customer invoices for the eligible delivery and sales order scope. Accountant reviews invoice number, amount, amount outstanding and due date. Repeating invoice generation must not repeat the shipment's stock or cost effect; partial delivery scope remains explicit.
Accountant checks the once-only material-movement posting in journal entries and its account detail in journal entry lines. Reference type and source reference must identify the actual source effect. The cost standard provides the reviewed effective valuation context. The cash receipt retains the invoice link and applied amount when customer money is recorded.
Accountant reviews Draft journal work inside the accounting period's start and end dates, then decides whether the period can move from Open to Locked through the controlled close route. Retain the person locking the period and its date. Locking must cause the material-movement posting owner to refuse further postings in that period.
Accountant follows the configured named reopening policy when a Locked period requires correction. Verify that the attributed actor is authorized before permitting the state change. Corrections keep the original posting context available; an ordinary retry cannot bypass the locked-period gate.
And how to keep it from happening.
Start free, then use Proto to change fields, steps and approvals before your team goes live.