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- Rubber ERP
- Data model
The tables behind Rubber ERP
Rubber ERP ships with 97 tables, grouped here by the feature that uses them. Every record your team works with lives in one of them, and you can add fields and tables in Proto.
- Tables
- 97
- Features
- 6, plus shared settings
- Change it
- Add fields and tables in Proto
How the model is organised
Commercial masters
Entities, Dealers, Suppliers, Products, product units, price lists and payment terms establish who trades, what is sold and which unit and price basis applies.
Demand and supply
Quotes and sales orders retain dealer agreement; Requisitions and purchase orders retain sourcing and authorized spend.
Physical stock
Goods receipts and receipt acceptances establish accepted supply. Inventory positions, stock layers and stock events retain current custody, value and movement source.
Work and delivery
Work orders and production completions add accepted kit output. Deliveries, delivery routes and delivery results distinguish dispatch plans and actual outcomes.
Finance
Customer invoices, supplier invoices, cash receipts, Payments, journal entries and accounting periods connect trade sources to settlement and entity close.
Every table, by feature
- Dealer sales10
- Purchasing12
- Inventory14
- Assembly and kitting11
- Delivery and returns11
- Finance15
- Shared and settings28
- Dealers
Entity-scoped trade customers, including dealer terms, holds and billing identity.
Linked to Entities, Payment terms, Price lists, Currencies - Dealer contacts
Contacts and delivery sites belong to the dealer and are separate from authentication.
Linked to Dealers - Price lists
Effective entity/currency dealer pricing; no accepted-price mutation.
Linked to Entities, Currencies, Master changes - Price list entries
Quantity-tier price basis in a named product unit.
Linked to Price lists, Product units - Quotes
Versioned dealer offers with known pricing basis and real acceptance lineage.
Linked to Entities, Currencies, Exchange rates 2, Document revisions - Quote lines
All line/header discounts allocated once into accepted net value.
Linked to Quotes, Product units, Tax codes, Cost standards - Sales orders
Dealer-accepted scope plus mandatory independent commercial approval.
Linked to Exchange rates 2, Document revisions, Approvals, Dealers - Sales order lines
Bounded accepted quantity/value and retained original promise.
Linked to Sales orders, Quote lines, Product units, Warehouses - Credit reviews
Atomic dealer exposure review and separately bounded exception.
Linked to Entities, Dealers, Sales orders, Currencies - Sales allocations
Atomic claim of accepted line quantity and net/tax value across staged fulfillment/billing.
Linked to Shipment lines, Entities, Invoice lines, Integration events
- Suppliers
Entity purchasing counterparties with separately controlled beneficiary data.
Linked to Payment terms, Master changes, Entities - Supplier bank accounts
Restricted supplier payment destinations with independent finance confirmation.
Linked to Suppliers, Currencies, Master changes - Requisitions
Operational purchasing demand without automatic spend approval.
Linked to Entities, Document revisions, Users, Approvals - Requisition lines
Requested product quantities and source demand identity.
Linked to Sales order lines, Requisitions, Product units, Warehouses - Purchase orders
Immutable approved supplier commitments; cumulative amendments cannot bypass authority.
Linked to Entities, Currencies, Exchange rates 2, Document revisions - Purchase order lines
Buy-unit quantities, frozen commercial costs and current accepted scope.
Linked to Purchase orders, Requisition lines, Product units, Tax codes - Goods receipts
Immutable actual arrivals and separately accepted quantities.
Linked to Entities, Document revisions, Integration events, Purchase orders - Goods receipt lines
Receipt history does not change as accepted inventory moves or is consumed.
Linked to Goods receipts, Purchase order lines, Locations, Cost standards - Receipt acceptances
Independent bounded disposition tranches against one immutable actual arrival.
Linked to Entities, Integration events, Goods receipt lines, Cost standards - Supplier invoices
A supplier's invoice, matched line by line to the purchase order and the goods receipt within tolerances before it becomes payable.
Linked to Entities, Currencies, Exchange rates 2, Document revisions - Bill lines
Supplier charges matched to accepted receipts, with explicit nonstock exceptions.
Linked to Bill lines, Supplier invoices, Purchase order lines, Return lines - Bill matches
Reserve and consume accepted receipt versus bill quantities/value once.
Linked to Bill matches, Receipt acceptances, Entities, Integration events
- Products
Trade goods and assembly outputs; master values do not rewrite transactions.
Linked to Units of measure, Master changes - Product units
Versioned product-specific buy/sell packs and base conversions.
Linked to Products, Units of measure, Master changes - Warehouses
Physical sites may host segregated entity-owned positions; legal owner stays on each position.
Linked to Users - Locations
Shallow warehouse bins, staging and transit custody locations.
Linked to Warehouses - Inventory positions
Current owned stock by complete identity and custody state; provenance is not a second balance.
Linked to Entities, Products, Warehouses, Locations - Stock layers
Remaining quantity/carrying value with receipt/output/return lineage.
Linked to Entities, Inventory positions, Products, Stock events - Stock events
One immutable group of stock movements and the associated journal effect.
Linked to Journal entries, Stock events, Entities, Integration events - Stock movements
Signed position/layer legs; transfers balance quantity and value by SKU.
Linked to Stock events, Inventory positions, Stock layers, Reservations - Reservations
Stock reserved against a sales order or work order need date, hard to a lot or soft to a quantity.
Linked to Entities, Integration events, Inventory positions, Stock layers - Stock transfers
Same-entity transfer with actual dispatch/partial receipt and retained owned transit.
Linked to Entities, Document revisions, Approvals, Warehouses - Stock transfer lines
Partial transfer quantities retain equal in-transit ownership and cost.
Linked to Stock transfers, Products, Locations - Count plans
A cycle count or a full physical inventory: the warehouse, the ABC class it picks, when it runs and who approves the variances.
Linked to Entities, Approvals, Warehouses, Document revisions - Count lines
Observed base quantity and signed variance against an unchanged locked population.
Linked to Count plans, Inventory positions, Users, Stock events - Count locks
Time-bounded counted scope protecting all identities, including newly appearing positions.
Linked to Entities, Count plans, Warehouses
- Bill of materials
BOM header — the recipe for producing a given product.
Linked to Master changes, Entities, Products - BOM components
Each raw or sub-assembly consumed to build the parent product.
Linked to Bill of materials, Products - Routings
Routing header — the sequence of operations required to build a product.
Linked to Entities, Bill of materials, Master changes - Routing operations
Ordered work instructions and declared labour/overhead bases.
Linked to Routings - Work orders
Released bounded assembly/kitting/repacking, without plant APS or payroll scope.
Linked to Sales order lines, Users, Entities, Document revisions - Work order components
Exploded BOM demand for a work order — what raw material is needed and from where.
Linked to Work orders, BOM components, Products, Reservations - Work order operations
Frozen instructions and assigned actual work.
Linked to Work orders, Routing operations, Users - Production log
Shop-floor time and quantity transactions against a work-order operation.
Linked to Entities, Integration events, Work order operations, Users - Production completions
Accepted terminal output and WIP cost allocation, once per actual completed scope.
Linked to Entities, Integration events, Approvals, Work orders - Work order cost entries
Immutable WIP debit/credit sources and bounded actual-cost allocation.
Linked to Entities, Integration events, Work orders, Work order components - Cost standards
The standard cost of an item by element — material, labour, overhead and outside processing — pending or current, activated on a date.
Linked to Entities, Products, Master changes
- Pick tasks
Actual picked quantities remain exclusively tied to the order and do not post COGS.
Linked to Entities, Integration events, Sales order lines, Reservations - Deliveries
A shipment to a customer against a sales order: picked, packed and sent with the carrier reference, and the lots and serials on it.
Linked to Entities, Document revisions, Integration events, Sales orders - Shipment lines
Actual dispatch quantities and current title-transferred/delivered portions.
Linked to Deliveries, Sales order lines, Reservations, Stock events - Delivery routes
Manual route/stop sequence and assigned execution; no optimization or live tracking.
Linked to Users, Entities, Document revisions, Approvals - Route stops
Explicit stable sequence and exact order/shipment ownership.
Linked to Delivery routes, Deliveries, Route stops - Delivery attempts
Actual visit/handoff facts, separate from line outcomes and legal title.
Linked to Entities, Integration events, Route stops, Users - Delivery results
Each attempt allocates line outcomes once; one visit may partially deliver many lines.
Linked to Delivery attempts, Shipment lines, Stock events, Return lines - Returns
Bounded customer/supplier physical return authorization, separate from commercial credits.
Linked to Entities, Document revisions, Approvals, Dealers - Return lines
Exact original commercial/stock scope and actual returned quantities.
Linked to Returns, Shipment lines, Goods receipt lines, Invoice lines - Return dispositions
Independent actual goods disposition without automatic credit or refund.
Linked to Return lines, Locations, Users, Stock events - Stock events
One immutable group of stock movements and the associated journal effect.
Linked to Journal entries, Stock events, Entities, Integration events
- Customer invoices
The customer invoice raised at the order price; partial shipments invoice partially.
Linked to Entities, Currencies, Exchange rates 2, Document revisions - Invoice lines
Exact unbilled title-transferred accepted price allocation or original credit scope.
Linked to Shipment lines, Invoice lines, Return lines, Sales allocations - Supplier invoices
A supplier's invoice, matched line by line to the purchase order and the goods receipt within tolerances before it becomes payable.
Linked to Entities, Currencies, Exchange rates 2, Document revisions - Bill lines
Supplier charges matched to accepted receipts, with explicit nonstock exceptions.
Linked to Bill lines, Supplier invoices, Purchase order lines, Return lines - Bill matches
Reserve and consume accepted receipt versus bill quantities/value once.
Linked to Bill matches, Receipt acceptances, Entities, Integration events - Cash receipts
Actual customer cash recognized once to unapplied liability before invoice allocation.
Linked to Entities, Currencies, Exchange rates 2, Integration events - Cash applications
Cross-currency cash allocation consumes both receipt and invoice scope atomically.
Linked to Entities, Integration events, Approvals, Cash receipts - Payments
One economic supplier disbursement with authoritative settlement/rejection/return evidence.
Linked to Entities, Integration events, Payment runs, Suppliers - Payment runs
Frozen payable settlement proposals and protected beneficiary snapshots.
Linked to Document revisions, Approvals, Users, Entities - Bank statement lines
Actual external bank evidence, not inferred payment success.
Linked to Entities, Integration events, Bank accounts, Users - Journal entries
Balanced entity-functional journals with source identity and immutable postings.
Linked to Integration events, Approvals, Accounting periods, Journal entries - Journal entry lines
Line items of a journal entry.
Linked to Journal entries, Chart of accounts, Currencies - Close tasks
Current source reconciliation evidence for an entity cutoff.
Linked to Entities, Accounting periods, Users - Accounting periods
Entity-specific fiscal periods and guarded close.
Linked to Entities, Approvals - Revaluation runs
Delta remeasurement of entity monetary balances after reconciliation, not presentation consolidation.
Linked to Entities, Document revisions, Approvals, Accounting periods
Keys and references
A sales line links the accepted order to fulfillment allocations and shipment lines. A purchase line links the approved supplier commitment to actual receipt lines and bill matches. Every posted stock event retains its source and ledger effect. Entity references prevent balances from different legal owners being merged by a shared physical warehouse. The original transaction remains available when a correction or return is posted.
Migration order
- Load entities, currencies, users and reviewed authority and posting configuration.
- Load trading parties, products, units, warehouses, locations and active price and cost versions.
- Reconcile opening stock, lots and outstanding commercial commitments at one cutoff.
- Reconcile open receivables, payables, cash and bank balances against the opening journal.
- Validate source keys and balances before applying the migration batch and beginning new transactions.
Set up Rubber ERP your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.